Finance Committee Agenda and Packet 2017 08 18

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City Council Finance Committee Meeting Minutes 07/21/17 Page 3 of 7 Finance Committee Member Maloney and Mayor Muckle stated that Council Member Lipton has requested this amendment be reviewed within the entire scope of the City's budget, and that there are concerns that this type of request may re- occur. Council Member Loo re -stated Council Member Lipton's concerns and stated that the amendment originally came forward lacking the documentation which is now being provided. Council Member Loo stated that this amendment is a money issue and also a staff morale issue. Director Kowar informed the Finance Committee that the issue has not been a budget issue, but rather a people issue, in which there was little facility planning or staff accountability. Director Kowar stated that all these issues have been addressed and that the added expense can be accomplished within the approved utility rate plan. Director Kowar stated that ongoing operational needs can be met within the current 5-10 year rate model without any repeat of this request or budget amendments. Finance Committee Chairperson Stolzmann asked Finance Director Watson when budget amendments are allowed to be brought forward to City Council. Director Watson stated that budget amendments may be presented at any time. Ms. Stolzmann asked Director Kowar if the project work outlined in the amendment would be bid as one project. Director Kowar stated the work would be bid out as efficiently as possible, but not as one project. Interim City Manager Balser requested the Finance Committee make a motion to approve the budget amendment as presented. The Finance Committee Members and staff discussed the need to be able to coordinate efforts and approvals with the Utility Commission, stating that perhaps staff should arrange a joint meeting of the Utility Commission and Finance Committee to discuss how utility rates are reviewed and established, and to clarify and determine the authorities of each committee body. Director Kowar stated that he would appreciate clarification and would like to reduce the duplication of efforts. The budget amendment and corresponding narrative can be located in the packet of the July 21, 2017 Finance Committee Meeting. CIP BUDGET TO ACTUAL FOR PERIOD ENDING JUNE 30, 2017 Senior Accountant Graham Clark presented the CIP budget to actual report through the first six months of 2017 to the Finance Committee. Mr. Clark stated 4