City Council Agenda and Packet 2017 08 29 SP

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SUBJECT: QUALITIES AND CHARACTERISTICS DESIRED FOR CITY MANAGER DATE: AUGUST 29, 2017 PAGE2OF2 2. What would success look like 12-24 months after the City Manager is hired? The same two questions were on the ENGAGELOUISVILLE.ORG website for citizens, employees, or others to provide their feedback. City Council also requested and accepted Ms. Ramos' proposal for Council to participate in activities that will help solidify working together more effectively as a team that will culminate in a Council Retreat. Ms. Ramos' approach is to identify, through a series of Council one-on-one individual interviews, what is currently working and areas for improvement. From those interviews, Ms. Ramos will draft a customized agenda for City Council with the primary goal to identify commitments and agreements, as well as desired actions, to move into the future as successful team. Dates for the City Council retreat will need to be selected so all members of the Council can make arrangements to attend. Based on conversations with Mayor Muckle and Councilor Leh, it is recommended that the Council Retreat be held in two parts: Part A — Prior to the hiring of the City Manager for approximately 4 hours on a Saturday morning, and Part B — Approximately 1 month after the City Manager has started the job to help set clear expectations for the incoming City Manager. See Attachment 2 for the Statement of Work (SOW) for more details related to the City Council Retreat. FISCAL IMPACT: This is part of the $7,500 approved on July 25, 2017 to hire Ms. Ramos. This expenditure will require a future budget amendment. RECOMMENDATION: Staff recommends utilizing information gathered in the focus groups, on ENGAGELOUISVILLE.ORG, and from the Farmer's Market to solidify Council direction on qualities and characteristics desired in the next City Manager. ATTACHMENT(S): 1. Focus Group Executive Summary 2. Statement of Work (SOW) for June Ramos Associates, LLC CITY COUNCIL COMMUNICATION 3