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City Council <br />Meeting Minutes <br />September 5, 2017 <br />Page 6 of 18 <br />Jaime Rodriguez, Saunders Construction, senior project manager, noted value <br />engineering and current drawings have been completed Greg Caldwell, Saunders <br />Construction, stated a third of the project has been bid is ready for sign off, including the <br />foundations and soils which are big risk items. The dirt is the biggest risk of the project <br />so having that done is good Costs are increasing in mechanical and electrical but those <br />have been managed. The project is now looking at finishes and structure items which <br />can be managed much better for cost. Soils being complete does end one of the biggest <br />risks. <br />Mayor Pro Tem Lipton asked when the contingency funds can start to be released. <br />Caldwell stated that will be released at the last bid, the other 2% will be held until closer <br />to when it is all contracted and subbed At 50% construction they will be able to provide <br />a good idea how much can be released <br />Mayor Pro Tem Lipton stated he is concerned with there being many add -alternates and <br />change orders. He wants staff to look very critically at costs as the project moves <br />forward. <br />Public Comments — None <br />Mayor Pro Tem Lipton noted a letter from the Sustainability Board asking to make sure <br />sustainability items stay in the project. Mayor Pro Tem Lipton and Mayor Muckle agreed <br />it is important to keep these items in Councilmember Loo noted the partnership grant <br />for $65,000 to work with Xcel Energy on energy issues. <br />Councilmember Stolzmann asked Council to review the list of suggested capital projects <br />to cut to pay some of the costs. She suggested the Dillon Road quiet zone be removed <br />from the list. She suggested looking at sales tax projections and other items other than <br />capital cuts <br />Councilmember Leh stated he favors keeping on the list; 1 Amend Parking Lot Design, <br />2. Additional Value Engineering Reductions 5 Remove Median Renovations in Capital <br />Projects Fund in 2018, 10. Remove Improvements at Community Park Dog Park in <br />2018 in Lottery Fund, 13 Remove Vault Toilet in 2018 from Open Space& Parks Fund. <br />Mayor Muckle stated everything would be on the table and this list can be discussed in <br />detail when final construction numbers are available Council can go ahead with <br />approving the contract amendment tonight. Interim City Manager Balser noted the <br />proposed cuts are just suggestions and the larger conversation will be September 26 at <br />the budget meeting. This is not intended to be the final list. <br />Mayor Pro Tem Lipton doesn't want to pit this project against other projects in the City. <br />He would rather look at other areas of the budget where might be able to defer some <br />investments rather than eliminating some small projects. He suggested deferring the <br />