City Council Minutes 2004 10 19 - Laserfiche WebLink

Home Browse Search

Louisville City Council Meeting October 19, 2004 Page 3 of 15 CONSIDER ADOPTION OF STATEMENT OF POLICIES AND PROCEDUES REGARDING CITY COUNCIL MEETINGS AND STUDY SESSIONS; THE PUBLIC AVAILABILITY OF CITY COUNCIL AGENDAS, MEETING MINUTES, AND OTHER DOCUMENTS; AND THE COST OF PUBLIC RECORDS Mayor Sisk asked Council member Brown to address the Statement of Policies and Procedures proposal. Council member Brown stated the Statement of Policies and Procedures comes as a result of the Citizen's Initiative. He stated there were several items in the initiative that made sense and were easy to adopt. In discussions with the Mayor and several citizens, it was decided to bring forward a set of proposals that would address many of the challenges by the proponents of the Citizen's Initiative. He reviewed the Statement of Policies and Procedures: Notice of any regular or special meeting or study session of City Council will be posted 72 hours in advance. Postings will be at the City Hall, Library, Recreation Center and on the Web. · Written summaries of study session will be posted within three days. · All study sessions will be open to the public, with public participation. · Any document submitted at Council meetings shall be made available to the public. · Prohibit meetings or study sessions that would occur at a private residence. · Public Records Policy revisions. City Manager Bill Simmons explained the City's Home Rule Charter stipulates the City Manager shall to establish rules of procedures for accessing public records. He reviewed the changes to the public records policy. Those changes include no fees for inspection of records or research time for less than two hours, and twenty-five copies without charge. Council member Brown stated the Statement of Policies also directs Staff to move forward on an e-mail provision. This provision would be a one-way communication allowing citizens to sign-up to receive agendas and summaries via e-mails. This is to be implemented in 2005. COUNCIL COMMENT Council members Van Pelt and Marsella voiced support of the Statement of Policies and Procedures. Mayor Sisk stated the Statement of Policies and Procedures would serve the citizens of Louisville well. He noted the agenda's of various meetings have always been posted on Thursday nights. He announced there is a public meeting with all the Louisville school principals on Thursday morning at Karen's in the Country. The public is welcome to attend.