Open Space Advisory Board Agenda and Packet 2018 09 12

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Guidelines for Successful Development Reviews with the City of Louisville Open Space Advisory Board (OSAB) (DRAFT, August 2018) OSAB's Role: One of OSAB's responsibilities is to review development proposals brought to the City. We are asked to advise only on issues that 1) impact adjacent Open Space land, 2) create Open Space public land dedications, or 3) relate to the City's trail network. Our role is purely advisory: our recommendations are noted by the City, but are only one part of the review process and are never the "final word" on any project. OSAB Timelines: Our meetings are held on the second Wednesday of every month. The City's open meetings rules require that any materials to be formally discussed must be included in the agenda and a meeting packet which must be distributed a week in advance of the meeting. Any materials relating to the PUD review must be given to staff prior to this deadline in order to be included in the meeting packet and agenda. For best results, materials are required to be submitted a minimum of nine (9) calendar days before OSAB 's meeting date. Packet Materials Guidelines: Board members must be able to quickly and clearly comprehend the project in order to fulfill our advisory function. While some Board members have an architectural or engineering background, most do not. The following guidelines will help your development review packet have a time -effective and successful review process with OSAB. They are based on years of performing such reviews and a formal board discussion on this topic. • Include a memorandum with the following content: ❑ A brief description of the project, what stage of the development review process the project is currently in, and the project timeline ❑ Clear and specific statements explaining what OSAB is being asked to advise on. Include pros and cons for each project/option as well as a brief financial assessment/comparison of options, both for approximate construction and maintenance costs. If approximate cost figures are not available, indicate expense "ranking" (e.g. most, medium, least) ❑ Park & Recreation Department staff recommendations for each item that OSAB is being requested to advise on. • Include Attachments: ❑ Include a simplified map or graphical representation which shows the project location with streets labeled ❑ Include maps and plan details. Please ONLY include maps or highlighted areas on plan details that relate specifically to the trails or dedicated Open Space being discussed. Board Action Delays: If the Board is unable to understand the project and/or what is being requested of them due to insufficient information, the Board may have to abstain from the development review in order for the materials to be revised, or to allow more time to review the materials. This may add an additional month (or more) to the review process. Thank you and we look forward to discussing your project! 11