City Council Agenda and Packet 2018 10 30 SP

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LCity�f Louisville COLORADO - SINCE 1878 CITY COUNCIL COMMUNICATION AGENDA ITEM 2 SUBJECT: DATE: STRATEGIC PLAN FRAMEWORK — DISCUSSION/DIRECTION OCTOBER 30, 2018 PRESENTED BY: MEGAN DAVIS, DEPUTY CITY MANAGER SUMMARY: The City has contracted with The Novak Consulting Group (TNCG) to complete an organizational strategic plan for the City of Louisville. TNCG will provide an update on the process, and will review the draft Strategic Plan Framework, including the proposed mission, vision, values and critical success factors. BACKGROUND: Through the City Council's facilitated 2018 work planning sessions and the 2017 hiring process for the City Manager, City Council expressed interest in developing a strategic plan for the work of the City of Louisville. The strategic plan would serve as a road map for the work of the City of Louisville, strengthen the organizational culture, and serve as a communication tool for the community to understand the strategic vision and operating principles of the organization. The City completed an RFP process in July to retain a consultant to assist with the development of a strategic plan, and City Council approved a contract with TNCG on August 7, 2018. A strategic planning process involved articulating a clear vision and mission for the organization, defining the organization's values, establishing goals, identifying priority initiatives, and creating an implementation plan. TNCG outlined a four -step process for completion of the strategic plan. Activity 1: Begin Engagement Activity 2: Gather Input Activity 3: Facilitate Strategic Plan Development Activity 4: Prepare and Present Strategic Plan For the past two months TNCG has been working with city leadership and staff to develop the strategic planning framework. The engagement of all City employees and Council is critical to capturing a comprehensive perspective on identifying the foundational components of the strategic plan framework, and in building excitement and buy -in for the plan. In addition, TNCG relied on the foundational work and studies that have already been completed with public involvement, including the Comprehensive Plan, City Charter, Library and Police Department Strategic Plans, and other planning documents that provide direction for the work of the City. TNCG completed 9 meetings and an organization -wide survey in early September. Approximately twenty-five staff members participated in focus groups, 32 attended the supervisors focus group, all of management team participated, and TNCG met with CITY COUNCIL COMMUNICATION 2