City Council Agenda and Packet 2018 12 04

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SUBJECT: INVISION GIS, LLC ON CALL SERVICES CONTRACT ADDENDUM DATE: DECEMBER 4, 2018 PAGE 2 OF 3 Activities provided in 2018 by Invision include: • Public Works Facilities and Operations day to day support for digital work order/asset management on 10 mobile tablets. • Implementation of WWTP asset management and in progress implementation of WTP asset management. • Ongoing training of new employees, support training for existing employees. • Ongoing continuous improvement for field work order work flows. • Ongoing access and permissions administration. • Coordination of GIS Pavement Assets with IMS for the 2018 Pavement Survey Analysis. • Lucity Software Server Maintenance and Support. • Ongoing creation of new maps or charts for operational effectiveness and dashboards. • Ongoing project management and coordination of Public Works activities with Citywide GIS efforts. • Setup, training, and support of GPS equipment for ongoing collection of assets not mapped in the GIS system. Benefits the City receives from its investment in Lucity Asset Management and GIS have included: • Ongoing preventative maintenance schedules that are continuously being improved or added to ensure no asset is left behind. • Ability to understand the cost of doing business for assets with labor and materials. (Utilized to review the cost of in-house versus outsourced street sweeping when considering the purchase of a new street sweeper) • Ability to understand where time is spent, evaluate if it is effective, and determine if it is providing adequate levels of service. • Shared digital mapping between departments and divisions to ensure everyone is working from the most current and accurate information. • Time Tracking and Mapping of asset histories to identify trends and quickly work towards solutions to identified problems. (Utilized during summer 2018 to visualize and evaluate why water breaks were happening and how to target operational changes to minimize the issue) • Asset Condition forecasting to allow for planning of long term capital plans. (Utilized for the pavement management system and 6 year capital plan) • Complete digital mapping and asset record work flow that eliminates manual data entry and retrieval, eliminates duplication, provides for knowledge retention, allows for trend analysis and data driven decision making. CITY COUNCIL COMMUNICATION 38