City Council Agenda and Packet 2018 12 18

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City Council Meeting Minutes December 4, 2018 Page 5 of 7 is based on the estimated cost of wages, benefits, supplies and services. The proposed changes were provided in the packet. Staff recommends approval. Councilmember Maloney noted the Finance Committee has been discussing fees addressing costs better. They decided there should be an annual review as some fees have not been adjusted in many years. Fees should reflect costs over time. Councilmember Maloney moved Council approve Resolution No. 58, Series 2018; seconded by Councilmember Loo. Roll Call Vote 6-0 passed. Lipton absent. DISCUSSION/DIRECTION/ACTION — CITY MANAGER ONE-YEAR REVIEW EVALUATION TOOL Mayor Muckle asked if Council wanted to make changes to the evaluation tool and whether they wanted to use a process that involves the City Attorney and Council or hire a facilitator. He noted Councilmember Maloney had done a lot of work on this. Councilmember Maloney felt it important to have a tool to evaluate what the Council and the Manager want to see in an evaluation. Several sources were reviewed to write this draft. It includes a tool for each Councilmember to evaluate the Manager and then those are consolidated for review by Council. The other option would be to have a third party facilitator design and implement an evaluation with all Councilmembers taking part. Councilmember Maloney noted the tool should be reviewed and modified each year as a part of the annual contract with the Manager. He supported a 360 process. City Manager Balser appreciated being able to work with Councilmember Maloney. She asked if there were additional items the Council would like included in the evaluation form and inquired if Council thought having a facilitator would be helpful. Councilmember Loo asked City Attorney Kelly if this process would be confidential. The answer was yes the performance review would be conducted in executive session. Councilmember Stolzmann asked if the individual worksheets filled out by each Councilmember could be part of the public record if the tool was used. City Attorney Kelly didn't think so but asked for time to look into that for a more definitive answer. Mayor Muckle stated he likes the idea. Councilmember Maloney liked the idea of picking and using a facilitator. This allows the Mayor to participate more. Councilmember Stolzmann saw merits to both options. She wanted to talk as a group regardless of the option used. Mayor Muckle agreed. 42