City Council Agenda and Packet 2018 12 18

Home Browse Search

11: City,/ im Louisville COLORADO • SINCE 1878 CITY COUNCIL COMMUNICATION AGENDA ITEM 5D SUBJECT: APPROVAL TO EXTEND CUSTODIAL SERVICES CONTRACT WITH ISS FACILITY SERVICES THROUGH MARCH 31, 2019 DATE: DECEMBER 16, 2018 PRESENTED BY: KURT KOWAR, PUBLIC WORKS DIRECTOR SUMMARY: The current custodial services contract with ISS Facility Services ends November 30, 2018. Staff is recommending amending and extending the contract for four months due to the significant changes to the Recreation and Senior Center cleaning specification and to involve the new Facilities Manager in the RFP process. The Recreation and Senior Center before the expansion equaled about one half of the City's total cleaning cost. The expanded Recreation and Senior Center adds approximately 79% more cleaning area in addition to a more labor intensive cleaning specification due to the greatly expanded restrooms and locker rooms. The proposed contract extension allows staff to get through substantial completion of the Recreation and Senior Center with the current service provider and to fine tune the final cleaning specification before the RFP is advertised and awarded. Currently the Recreation Center is in various phases of construction and is not expected to be substantially complete until the end of January 2019. To have a new contract in place by April 1, 2019, the RFP will need to be advertised several months in advance of the start date. For the four month period, ISS Facility Services proposes an across the board price increase of 7% for City facilities and starting in January 2019 a 65% increase in the cleaning cost of the Recreation and Senior Center. The 7% across the board price increase is due to two factors. One, the minimum wage in Colorado will increase 8.8% effective January 1, 2019. Two, the tight labor market is forcing contractors to offer wage packages higher than the minimum wage to fill open positions. The 65% increase in the Recreation and Senior Center cleaning costs are primarily driven by the 79% increase in total cleaning square footage. In addition, the renovated facility has a larger percentage of restroom and locker rooms, which are labor intensive. CITY COUNCIL COMMUNICATION 54