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and expand the area by adding on to the building. Similar space limitations also exist in <br />the adjacent storage area, with grounds maintenance equipment being stored in the same <br />area as the chemicals. <br />The City advertised for proposals in late 2018 and received 4 proposals from 3 firms. The <br />proposals were reviewed by Public Works and interviews were held on January 29. <br />Based on the proposal amount, qualifications and interviews, staff recommends award to <br />Baseline. The proposal summary is below: <br />COMPANY PORPOSAL <br />F & D (remodel only) <br />$52,750 <br />Baseline (remodel only) $95,500 <br />Baseline (remodel & expansion) _ $145,500 <br />GSG Architecture (remodel & expansion) $130,265 <br />During the proposal process, Staff gave two options for this project. The first option was <br />to limit the project to only remodeling the space and excluding the possibility of an <br />expansion. The second option was to incorporate the ability to expand the building. While <br />not required, Baseline was the only firm to provide a price for both options. Another <br />advantage is Baseline was the only firm to include a sub consultant for one of the main <br />tasks of moving the SCADA equipment. Lastly, Baseline was part of the design build <br />team that successfully completed the 2017/2018 WTP Improvement Project under <br />budget. Baseline was a trusted partner during this process and provides added familiarity <br />with our facility. <br />FISCAL IMPACT: <br />2019 Budget (501499-660245) $523,000 <br />Expenses: <br />Engineering $145,500 <br />Contingency (10%) $14,500 <br />Total $160,000 <br />Remaining Budget $363,000 <br />While within the overall budget, the proposed cost exceeds the $75,000 amount allocated <br />for design costs in the project's original budget request. Design costs were calculated at <br />15% of the $500,000 budget, which was later adjusted for inflation. This exceedance and <br />other impacts to the water fund were discussed at the March 15th Utility Committee. The <br />Utility Committee agreed with the Staff recommended plan of proceeding with this project <br />to a 30% design level whereby an improved cost estimate would be available to better <br />understand project costs and overall budget impacts. <br />43 <br />