City Council Study Session Agenda and Packet 2019 04 23

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SUBJECT: UPDATE STRATEGIC PLAN IMPLEMENTATION DATE: APRIL 23, 2019 PAGE 2 OF 3 form to include the Critical Success Factors, so that Council and the public can easily understand how the issues discussed by Council relate to the Strategic Plan. Two internal recognition and award programs will begin this summer, which will support both peer -to -peer recognition and an organization -wide award for employees who go above and beyond to demonstrate the values in an exemplary manner. (Attachment 5) The Departments are also working on strategies to integrate the Strategic Plan into their department wide efforts. Parks, Recreation, Open Space, and Golf have integrated the Critical Success Factors into their work planning. The Library and Museum are finalizing their strategic plans with revised mission statements and strategies and objectives that are aligned with the City's Strategic Plan. Strategic Plan Progress: The City's Strategic Plan identified eight critical success factors which are necessary for the City to achieve our mission, and that must go well for us to ensure success as an organization. Within each critical success factor, the City has identified priority initiatives that reflect the key efforts the City will make in the next two years to improve and advance in each area. The priority initiatives are projects, programs or initiatives that have been supported by increased funding or capital investments, or dedicated staff time to focus on advancement. Most of the priority initiatives are currently underway, although there are some that are scheduled for 2020 and will not begin until later this year or next. Attachment 6 is a summary of the status of each of the priority initiatives. FISCAL IMPACT: There is no fiscal impact for the Strategic Plan at this time. Staff will bring forward a budget amendment request for $5,000 to support plan implementation in June. This will cover the costs for the employee recognition programs, printing for additional copies of the plan, and additional video production/editing services. PROGRAM/SUB-PROGRAM IMPACT: The Strategic Plan is really reflective of the entire organization, and therefore each of the program and subprogram areas. However, it specifically supports the Administration and Support Services Program goal to ensure inclusive, responsive, transparent, friendly, fiscally responsible, effective, and efficient governance, administration, and support through a plan that will help guide the work of the entire organization. In addition, it supports the Governance & Administration sub -program goal of promoting a healthy organizational culture by advancing a vision, mission, and values that reflect our culture and are clearly articulated to our employees and the public. CITY COUNCIL COMMUNICATION