City Council Study Session Agenda and Packet 2019 04 23

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o Staff included an article in the December newsletter explaining the process and what the City is hoping to achieve through it, and encouraged residents to come to the City Council meeting on December 11th to share any feedback. o Staff is also planning to include an insert in the March newsletter that features a high level view of the 2019 budget, as well as an overview of the City's V,M,V and Priority Initiatives. o Staff will develop a new page on the City's website to feature this information, as well as our progress in meeting the goals outlined in the Strategic Plan. o Staff will continue to evaluate opportunities to incorporate the Strategic Plan into existing communications/materials for the public. o Staff is exploring various data transparency tools that may allow us to share progress updates on each of the Priority Initiatives with the public. Updating and Keeping the Strategic Plan Relevant ➢ Tracking Progress - The City will track how each of these actions is effectively contributing to the implementation of the Strategic Plan, and develop ongoing action steps to continue those efforts and develop new strategies where needs arise. o Conduct regular check -ins at Management Team meetings about progress and challenges in implementing the plan. o Regularly relay to staff how their efforts are contributing to the implementation of the Strategic Plan. o Identify new strategies as we gauge effectiveness of roll -out. ➢ Updating the Strategic Plan - The City desires to maintain the Strategic Plan as a living document, and one that is relevant from year to year. Some components of the Strategic Plan are not likely to change over time — the Vision, Mission and Values should remain the same for the long-term. They reflect our role and purpose and what we do, and also provide guidelines for how we do our work. The Critical Success Factors are also intended to remain the same over the long run. Unless the City drastically changes our role, and the efforts we take to fulfill our vision, the Critical Success Factors will remain the same over time. However, the City should review them on a periodic basis to make sure that they accurately reflect the organizational culture, what's important to the City in how we do our work, and our role in the community. The Priority Initiatives will change every other year, consistent with the City's biennial budget process. As the biennial budget is in development, staff should track those key areas where there is interest in increased investments. These can be the initially identified priority initiatives. This is a new plan, and the City will assess the effectiveness of the Priority Initiatives, and may decide to take another approach when the plan is updated in 2020 (for 2021-22). Next Steps This plan represents the initial efforts identified to begin and sustain implementation of the Strategic 6 33