Finance Committee Agenda and Packet 2020 02 18

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City Council Finance Committee Meeting Minutes 01 /21 /20 Page 2 of 8 Finance Committee Members approved the December 16, 2019 minutes as presented. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA Resident John Leary stated that, prior to a contract being signed for the Conoco Phillips property, the staff assumptions, method of costing needed for the Fiscal Impact Model, and the type of outputs desired, should be discussed. ENTERPRISE DASHBOARDS Coal Creek Golf Course Director Nathan Mosley presented a summary of the Golf Course's achievements in 2019, and stated that revenue exceeded expenditures by approximately $77K through 4th quarter 2019. Director Mosely handed out a revised dashboard to the Finance Committee members stating that the cost per round figures on the dashboard in the packet were incorrect. Finance Committee Member Lipton stated that the insurance recovery was booked to revenue, but asked where the expense was recorded. Director Watson stated that the expenses spanned 2018 and 2019 and that a footnote could be added to the dashboard reflecting that the expenses occurred in different years. Finance Committee Chairperson Maloney stated that the Sweet Spot revenue indicates no budgeted amount on the dashboard. Finance Director Watson stated that $35,700 was budgeted, but the amount was rolled up to another account. Director Watson stated that the budgeted amount can be broken out for future dashboard reports. Member Lipton stated that $245K was budgeted for water for the golf course, but due to water reduction savings, only $40K was used in 2019. Member Lipton stated that there needs to be a quarterly narrative provided with the dashboard that described all the facts surrounding the golf course performance. Chairperson Maloney stated that he wants to discuss the details of funding for the golf course during the upcoming budget cycle. Finance Committee members agreed that the Master Annual Dashboard be provided quarterly for future Finance Committee meetings. Utilities Director Kurt Kowar presented the year end 2019 dashboards for Water, Wastewater, and Storm Water to the Finance Committee. Director Kowar stated that the year started wet and cool, but turned hot and dry resulting in a strong 3