Recreation Advisory Board Agenda and Packet 2020 02 24

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Which Memorandum To: Recreation Advisory Board (RAB) Through: Nathan Mosley, Director of Parks, Recreation and Open Space (PROS) From: Kathy Martin, Recreation Superintendent Date: February 24, 2020 Re: Facility Use Policy Purpose: The purpose of this agenda item is to get feedback from the RAB on ideas to improve or modify the policy. The purpose of this policy is to set priorities for facilities usage, define scheduling procedures. Activities shall in no way violate the purposes, property, policies, procedures, or regulations of the City or federal and state laws. All organizations are expected to follow the rules and regulations governing the particular facility or grounds being used. Permission to use a facility does not imply endorsement, sponsorship, or support by the City of Louisville of the views, opinions, or programs of the users or speakers. Background: Currently, the division lacks formal guidelines for the allocation of facilities including pool lap lanes. Athletic fields do have guidelines that will be reviewed with this process. Absent a formal policy, historical usage drives space determination. By implementing a formal space allocation policy, the division aims to prioritize and balance types and times of facility use that will in turn balance activities as well as drop in recreational opportunities. In order to understand changes to the current procedures a look at the current process will be provided by area of the facility as well as athletic fields. Internal reservations will coincide with the production of the 3 catalogs that occur each year. January-April, May-August and September-December are the current months of the catalogs. Next Steps: Feedback from the RAB will be taken throughout the month of March and a revised policy will be shared at the March RAB meeting. PARKS, RECREATION & OPEN SPACE DEPARTMENT 5