Library Board of Trustees Agenda and Packet 2020 03 12

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Louisville Public Library Meeting Room Policy All Users • The total fee is to be paid by cash, check, or credit card (Visa, Master Card, American Express, and Discover) at time of check -in for the meeting. • If a group occupies a meeting room beyond their stated time, additional payment will be required. ■ Future meeting room use will be denied until all fees are paid and current. Conditions of Meeting Room Use 1. A reservation may be made no more than 60 days in advance and a group is limited to one meeting in a 30-day period. Maximum reservation time is limited to four hours. 2. Meeting rooms may not be reserved by or for a single individual; the meetings rooms are available for use by organized non-profit groups or local for -profit businesses. 3. No parties/celebrations may be held in the meeting rooms, including but not limited to birthdays, weddings, memorial services, award ceremonies, graduation or retirement parties and the like. 4. The rooms cannot be used for events where admission is charged, or for marketing or selling of goods or services for profit. 5. The meeting must be open to Library staff at all times. 6. Non -City government groups are required to check in at either the first -floor Circulation Desk (for Meeting Room use) or the second -floor Information Desk (for Board Room use) prior to the start of their meeting. 7. The meeting rooms can be used for any Library sponsored events. 8. Group members will not be allowed in the Library prior to opening and must leave by the times stated below. The meeting rooms are available: DAY TIMES Monday -Thursday 10:00 AM to 7:30 PM Friday & Saturday 10:00 AM to 5:30 PM Sunday 1:00 PM to 4:30 PM 9. The first -floor meeting room chairs and tables are set in a default setting (see posted diagram). If furniture is rearranged, the group is required to return it to its default setting when the meeting is over. All trash must be placed in the appropriate wastebasket/recycling/composting container. Whiteboards must be erased and cleaned; whiteboard cleaner and paper towels are available in the meeting rooms. Meeting Room Policy Page 2 of 3