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Louisville Public Library <br />Meeting Room Policy <br />Revised and re -adopted by the Louisville Public Library Board of Trustees, <br />January 17, 2019. <br />PURPOSE <br />The Louisville Public Library has two meeting rooms available. When not previously booked by <br />a Library or other City -government group, the room is available for meetings or public <br />programs sponsored by: <br />1. Organized, non-profit groups which offer philanthropic, educational, or cultural <br />programs to the community; <br />2. For -profit businesses located in Louisville or Superior. <br />The rooms are not intended to serve as a permanent or regular public meeting location except <br />for Library and other City -government groups. <br />ADMINISTRATIVE POLICY <br />Reserving a Room <br />• Reservations are on a first -come, first -served basis. <br />• An application is required for each scheduled meeting; staff will review the application, <br />determine eligibility and approval, and confirm the availability of a meeting room. <br />• Applications must be signed and returned before the scheduled meeting is held. <br />• The applicant representing the group using the room accepts personal responsibility for <br />damage or loss to Library equipment and furnishings and must be in attendance at the <br />scheduled meeting. <br />• The Library reserves the right to cancel the use of a meeting room at any time; in the event <br />of a scheduling conflict, every attempt will be made to reschedule a group's event. <br />• In the event of cancellation, the applicant is required to give at least 48 hours' notice. <br />Permission to use a meeting room does not constitute an endorsement by the Library of <br />the group's beliefs. <br />Room Reservation Fee <br />Non-profit Groups <br />• Use of meeting rooms is free for organized non -profits located in Louisville and <br />Superior. <br />• For all other non -profits, a fee of $25 per hour —or portion thereof —will apply. <br />For -profit Groups <br />• Use of meeting rooms is reserved for businesses located in Louisville and Superior. <br />• A fee of $45 per hour —or portion thereof —will apply. <br />Meeting Room Policy Page 1 of 3 <br />