Finance Committee Agenda and Packet 2020 03 17

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City of Louisville, Colorado Budget Calendar 2021 - 2022 Biennial Budget Development 2020 2021 Dates Description January February March April May June July August September October November December January January 23, 2020 Finance Issues Instructions and Forms to Departments for Six - Year Capital Improvement Plan Requests February 3 March 27, 2020 Department Liaisons Request Input and Recommendations on Operating & Capital Budget from Advisory Boards February 5 - March 27, 2020 Departments Prepare Requests for Six -Year Capital I Improvement Plan February 18, 2020 City Manager Meets with Departments for Preliminary Capital 'Improvements Plan Discussion March 23, 2020 Finance Presents to Departments Current -Year Budget Amendment Worksheet for Rollovers, New Items, Etc. Departments Prepare Requests for Current -Year Budget March 23 - April 3, 2020 Amendments Departments Submit Requests for Six -Year Capital Improvement March 27, 2020 Plan March 30 May 1, 2020 Finance Consolidates and Summarizes All Requests for the Six - Year Capital Improvements Plan Departments Submit Completed Budget Amendment April 3, 2020 Worksheets or Other Documentation to Finance April 6 April 24, 2020 Finance Prepares Preliminary Current -Year Budget Amendment for Rollovers, New Items, and Revenue Adj Finance Issues Council Communication to Departments for April 24, 2020 Narratives on Current -Year Budget Amendment Departments Review and Verify Preliminary Current -Year Budget April 27 - May 8, 2020 Amendment and Prepare Narratives May 1, 2020 Finance Submits Consolidated C-I-P Requests and Fiscal Impact Summary to City Manager May 4 - May 22, 2020 City Manager Reviews Requests for Six -Year Capital Improvements Plan May 5, 2020 C-I-P Retreat: City Manager Meets with Departments and Reviews Requests for Six -Year Capital Improvements Plan May 8, 2020 Departments Submit to Finance Final Changes and Narratives for Current -Year Budget Amendments Finance Consolildates Department Narratives and Makes Final May 11 - May 22, 2020 Changes to Current -Year Budget Amendment May 18 May 29, 2020 Training for Department Representatives on Inputting Operational Budgets into Tyler May 22, 2020 City Manager Issues Final Recommendations on the Six -Year Capital Improvements Plan May 25, 2020 Finance Submits Final Current -Year Budget Amendment for Council Adoption May 25 June 5, 2020 Finance Consolidates and Summarizes City Manager's Recommendations on the Six -Year C-I-P I June 1, 2020 Finance Issues Instructions and Personnel Request Forms to Departments for Requesting Operational Budgets June 1, 2020 Finance Issues Forms to Departments for Six -Year Revenue Estimates Departments Review Employee Cost Allocations and Submit Junc 1 Junc 12, 2020 Changes to Human Resources Departments Prepare Six -Year Revenue Estimates for All June 1 - June 19, 2020 Revenue Collected or Assessed by Departments Departments meet with Human Resources Regarding Requests June 1 - June 19, 2020 for Additional FTE's Departments Input Biennial Operating Budget Requests Into June 1 - June 26, 2020 Tyler and Complete Personnel Request Forms June 2, 2020 City Council Considers Current -Year Budget Amendment for Rollovers, New Expenditure Items, & Revenue Finance Submits Preliminary Recommended C-I-P Document June 8, 2020 with Fiscal Impact to City Manager and Departments June 12, 2020 Finance Department Issues Letters and Application Forms to • Non -Profit Agencies for Non -Profit Grant Program 9