City Council Agenda and Packet 2020 01 14 SP

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CITY COUNCIL COMMUNICATION CITY COUNCIL COMMUNICATION AGENDA ITEM 2 SUBJECT: 2020 CITY COUNCIL WORK PLANNING COMPLETION DATE: JANUARY 14, 2020 PRESENTED BY: HEATHER BALSER, CITY MANAGER EMILY HOGAN, ASSISTANT CITY MANAGER FOR COMMUNICATIONS AND SPECIAL PROJECTS MEGAN DAVIS, DEPUTY CITY MANAGER SUMMARY: On December 10, 2019 City Council held its annual work planning retreat to identify those issues and projects they wish to complete as a part of their 2020 work plan. On January 14th City Council will finalize the 2020 work plan, which will reflect their priorities on issues that require City Council policy direction or guidance. The work plan includes issues that City Council plans to address throughout the course of the year, the approximate meeting time Council will devote to each issue, and a rough schedule (by quarter) when Council will consider each issue. In addition, the City Council work plan helps staff prioritize internal work plans and schedule the work that is needed to bring to City Council for engagement. The second work planning session will be facilitated by Jonathan Bartsch, Principal at CDR Associates. A detailed agenda for the facilitated session is attached. The draft version of the work plan is attached, and includes all the items City Council agreed to include on the 2020 work plan. At this meeting City Council will prioritize the items on the work plan, determine the timing for consideration of the items and how much time must be dedicated to each item. Based on input from City Council and City staff, the draft includes a recommendation for the timing of each item, as well as the priority level. Once completed, staff will use the approved Council work plan to develop the advanced agenda for this year. Prior to the second work planning retreat staff reviewed each of the items proposed by Council and determined how much staff time would be necessary to complete the project/issue. Staff considered the project/issue in relation to ongoing operations, other CIP projects and plans, as well as in relation to each of the proposed work plan items that relate to their work. An estimate of City Council-required engagement was determined, as well as any involvement of City Boards and Commissions. Attached is a clean copy of the proposed 2020 work plan, incorporating all these changes and additions. A redline version of the December 10th version is also included. The City Council annual work plan includes all the items that the Council plans to discuss throughout the calendar year. The work plan is limited to what can feasibly be accomplished by staff and Council during the work year. In December, City Council cut the proposed work plan considerably and identified the key, strategic projects that are of 2