City Council Agenda and Packet 2020 01 14 SP

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CITY COUNCIL COMMUNICATION SUBJECT: 2019 CITY COUNCIL WORK PLAN DATE: JANUARY 29, 2019 PAGE 2 OF 3 critical importance to them. There are now 27 work plan items proposed, with 6 additional ongoing potential issues/items that Council may need to take up in 2020 in order to fulfill their role and regular duties. In 2019, 40 items were prioritized on the work plan, and at the end of the year 32 have been completed (or advanced to the anticipated level of completion) and 8 removed or in progress. The Council work plan includes: • Issues that require City Council policy direction. • Issues that require Council consideration or action, per the charter. • Routine items that require City Council action (land use items, fees/fines, etc.). • Items/projects that are already budgeted for in 2020 but that require Council input or action. The work plan should not include:  Day to day operational items.  Additional/new budget items for 2020, or 2021/22 budget items.  Items that require staff or City Council capacity beyond what’s feasible within the year. In addition to the elements agreed to by City Council for inclusion on the work plan, the draft 2020 work plan identifies the budget program area for each item and an icon highlighting the alignment of the work plan item and the Strategic Plan. The icon depicts which Critical Success Factor may be supported by the work plan action (although it’s possible more than one CSF would be impacted), and a note indicates whether the work plan item reflects a Strategic Plan Priority Initiative for 2020. The goal of the second City Council work planning session is to agree on what quarter during 2020 City Council will consider each item, the type of meeting and how many meetings will be required for City Council engagement, and the priority level for each item. This information is important to ensure City Council has adequate time to accomplish their goals for the year, and it also helps staff plan and schedule the work necessary to prepare each item for City Council consideration. The priority level is important as the year goes on, because if high priority items take more time that planned, lower or medium priority projects may be shifted to complete the high priority projects. During the second work planning session, City Council may discuss the following:  Staff have provided a more detailed description of each item, including the steps toward completion. Proposed priority level, timing and type of engagement with Council are also provided.  Does City Council still agree/disagree with the proposed items for the 2020 work plan? Are there items to clarify, add or remove?  Does City Council agree with the proposed priority level for each item? 3