Utility Committee Agenda and Packet 2020 06 23

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City Council Utility Committee Meeting Minutes Tuesday, May 12, 2020 Page 5 of 8 need to move up in response to development activities and the need to increase capacity. Mayor Stolzmann continued with saying we need to figure out the timing of this and the appropriate years to put the budget in is. Mr. Peterson agreed that these are multi -year projects that won't result in full expenditure by year end but the full contact amount would be executed and approved as early as this fall. The Committee continued discussing costs and Mr. Kowar said that there is no amount of money on paper that makes a difference until January because that is when we lock in rates and get actuals. Councilmember Lipton asked if the pipeline project could benefit from phasing. Mr. Kowar said phasing could spread out cost but the pipeline would not be operational during the phasing plan. Councilmember Lipton said the concern is if we throw more money at this then other things get cut and stated this is something to talk about at a future meeting. Mr. Kowar said the overall plan is to get final engineer estimates and we can see how they all line up and then we can make strategic decisions together. Mr. Kowar then referred to the Wastewater portion of the table and said wastewater is mostly tied up from possible impacts of developments in the City. The wastewater plant would be significantly expanded so some projects we are locking them and holding on to them to see what happens because we don't want to spend money if it will be part of an expansion. Alternatively, if we don't have the development happening then a few projects will be needed operationally. Mr. Kowar went on to say wastewater is pretty much done and moved onto the stormwater portion and started with saying the Detention Pond is part of the master plan. The 2019 work was not completed and is being bundled with this year's plan. This was due to staffing shortages last year. He then explained the Drainage Al line item that is a plan project that is in partnership with Urban Drainage Flood Control District which is now called Mile Hi Flood Control District (MHFCD). Councilmember Lipton asked why the proposed budget is $860,000. Mr. Kowar said we were setting up our funding to match funding coming from MHFCD for the match. MHFCD completes the design and construction and we write them a check. The budget designated $750,000 in the BNSF Underpass at Steel Ranch and when that project didn't go through this funding is proposed to be reallocated to the Drainage Al. The committee continued discussing the formatting of the table and headings. Mr. Watson will change the heading description for next year and reminded everyone that this is an internal spreadsheet. Mr. Kowar stated there will be an IGA that will be going to Council on this project where it will give more detail so you can see how all funding allocations. X. 6-Year CIP Plan Page 21 & 22 - Mr. Kowar said the 6-year CIP plan was similar to the carryover and is being provided in advance to City Council discussions and asked Mr. Watson when we are going to council for CIP. Mr. Watson stated we usually look at it at the budget retreat and we are looking at possibly doing it earlier. Mrs. Balser said we will look at 2021-2026 budget at the scheduled retreat which is July 23rd. Mr. Kowar stated this is a precursor for the Utility Committee and looking at this today allows us to take your input and tweak it a little and meet again before we bring it to Council. Committee continued discussing the table 7