Resolution 2020-89 - Laserfiche WebLink

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DocuSign Envelope ID: 7443B30E-E291-49EC-8947-3A2133EA4DF9 4. BCCC Policy Advisory Group. The law enforcement user agency chief executives, the Sheriff, the Sheriffs Office Support Services Division Chief, and the BCCC Operations Director shall meet at least twice annually as the BCCC Policy Advisory Group to discuss issues regarding the performance of the BCCC, its personnel, policies, protocols, equipment, training, etc. Members of the BCCC Policy Advisory Group may request information regarding training, finance, equipment performance and replacement, CAD reports or data, etc., and such requests will be provided if available. The goal of the BCCC Policy Advisory Group is to collaborate and agree on major policies practices or technology changes which would adversely affect agency budgets. The Sheriffs Office will strive to gain agreement of the BCCC user agencies prior to making major changes. The BCCC Policy Advisory Group will strive to maintain interoperable radio communication systems in the County. 5. Custodian of Records. The Sheriff's office will be considered the "Custodian of Record" regarding any audio recording of radio or telephone conversations recorded by BCCC. The Sheriffs Office will notify the City any time there is a public request for a record concerning the City and provide the City with a copy of the request. The City agrees that it will review and either approve the record for release by BCCC or request their own copy for disclosure within a reasonable time to comply with the Colorado Criminal Justice Records Act ("CCJRA"). If the City approves of the release of the record after review, the City will notify BCCC that the record may be released directly from BCCC. The BCCC will provide a copy of the disclosed record including a copy of the original record and a copy containing redactions, if made, to the City. If the City requests a copy of the record to produce to any member of the public who makes a request for the purposes of disclosure to that requestor, the City will become the Custodian of Record for that record for purposes of compliance with the CCJRA from the date of provision of the record from BCCC to the City. In these instances, BCCC will provide a non -redacted copy of the record. 6. Effective Date Term and Termination of Agreement. This Agreement shall be in effect as of the date first written above and supersedes all prior Agreements. This Agreement shall remain in effect unless it is superseded by a new written agreement, or until it is terminated. 7. Termination of Agreement. This Agreement may be terminated by any Party for any reason, including but not limited to non -approval of the Proposed Budget. Such termination shall be effective after the terminating Party provides six (6) months written notice of termination (the "Notice Period") to all other Parties in accordance with Paragraph 7, and may continue on a month to month basis at the rate established by the most recent Adopted Budget, after the Notice Period upon mutual agreement of the Parties until the City has transitioned to services that replace those provided hereunder ("Transition Period"). if the Agreement is terminated due to non -approval of the Proposed Budget under Paragraph 3.c, the terms of this Agreement and the prior year's Adopted Budget shall carry over and apply during all or part of the Notice Period; except if non - approval is the result of non -appropriation by a Party, the Agreement shall terminate as to that Party upon the expiration of all previously appropriated funds. All terms, rights, and obligations of all Parties under this Agreement shall remain in effect during the Notice Period. Page 5of9