City Council Agenda and Packet 2020 12 08 SP

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LL 1tyof_ CITY COUNCIL COMMUNICATION Louisville AGENDA ITEM 2 COLORADO • SINCE 1878 SUBJECT: DISCUSSION/DIRECTION — 2021 CITY COUNCIL WORK PLANNING DATE: DECEMBER 8, 2020 PRESENTED BY: HEATHER BALSER, CITY MANAGER MEGAN DAVIS, DEPUTY CITY MANAGER EMILY HOGAN, ASSISTANT CITY MANAGER FOR COMMUNICATION AND SPECIAL PROJECTS SUMMARY: City Council will conduct its annual work planning session to establish a realistic work plan for 2021 that reflects Council's priorities on issues that require Council policy direction or guidance. The work plan will include issues that City Council plans to address throughout the course of the year, the approximate meeting time Council will devote to each issue, and a rough schedule (by quarter) when Council will consider each issue. The Council work plan helps staff prioritize internal work plans and schedule the work that is needed to bring to Council for engagement. In addition, the work plan also helps the public understand what key issues City Council will focus on in the coming year. The work planning session will be facilitated by Jonathan Bartsch, Principal at CDR Associates. A detailed agenda for the facilitated session is attached (attachment 1). The December 8 meeting will include the identification of City Council priorities to be included on the 2021 work plan, and on January 12 City Council will prioritize the items on the work plan, determine the timing for consideration of the items and how much time must be dedicated to each item. Once completed, staff will use the approved Council work plan to develop the advanced agenda for the year. BACKGROUND: The City Council annual work plan includes all the items that the Council plans to discuss throughout the calendar year. The work plan is limited to what can feasibly be accomplished by staff and Council during the work year. Currently, the draft includes more items than staff will be able to accomplish over the course of the year, so City Council will need to reduce the draft work plan considerably. To better understand what can feasibly be accomplished, in 2019, 40 items were prioritized on the work plan, and at the end of the year 32 had been completed (or advanced to the anticipated level of completion) and 8 were incomplete. In 2020, 27 items were included on the original work plan, with 5 prioritized as high. Recognizing that 2020 was an unusual year and two major items were added that required significant City Council time (COVID-19 pandemic response and Diversity, Equity and Inclusion), 18 of the original items and two added items were completed or advanced. Not all work CITY COUNCIL COMMUNICATION 2