City Council Agenda and Packet 2020 12 08 SP

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SUBJECT: 2021 CITY COUNCIL WORK PLANNING DATE: DECEMBER 8, 2020 PAGE 2 OF 4 plan items require the same level of discussion or time investment on the part of staff and City Council, but this provides a general sense of how much can be completed over the course of a year. Currently there are 24 items slotted on the proposed 2021 work plan, so depending on how much time is required for each item, Council can conceivably add 3 — 4 new items (unless some are removed). The Council work plan includes: • Issues that require City Council policy direction. • Issues that require Council consideration or action, per the charter. • Routine items that require City Council action (land use items, fees/fines, etc.). • Items/projects that are already budgeted for in 2020 but that require Council input or action. The work plan should not include: Day to day operational items. Items that require City Council approval on consent, or simple approval without discussion (e.g. routine contracts). Items that require staff or City Council capacity beyond what's feasible within the year. In addition to the elements agreed to by City Council for inclusion on the work plan, the final document identifies the budget program area for each item, as well as an icon for the alignment of the work plan item and the Strategic Plan. The icon depicts which Critical Success Factor may be supported by the work plan action (although it's possible more than one CSF would be impacted), and a note indicates whether the work plan item reflects a Strategic Plan Priority Initiative (attachment 2). Prior to the work planning retreat, staff reviewed the 2020 work plan, identified items which may not have been completed or need to be carried over for further discussion and direction, identified items planned through the 2021/22 biennial budget, and added any other items that were identified by Council throughout the year. Attached to this memo is the updated 2020 work plan (attachment 3), which reflects the status of each of the work plan items in 2020 and the significant changes experienced due to COVID- 19 and other priorities. These unforeseen priorities resulted in a shifting of many of the items on the work plan — either to 2021 or off the work plan entirely. Incorporating all of these pieces, staff drafted a proposed work plan list and circulated it to City Council for initial input. Through a brief online survey, Councilmembers had the opportunity to identify their top priorities for new items, and to add items in advance of the work planning session. The survey results were synthesized, and the items that were identified as priorities were added to the draft work plan. Attached is the proposed 2021 work plan (attachment 4) and a list of those items that were identified by Council CITY COUNCIL COMMUNICATION 3