City Council Agenda and Packet 2021 01 12 SP

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LL 1tyof_ CITY COUNCIL COMMUNICATION Louisville AGENDA ITEM 2 COLORADO • SINCE 1878 SUBJECT: ADOPTION OF 2021 CITY COUNCIL WORK PLAN DATE: JANUARY 12, 2021 PRESENTED BY: HEATHER BALSER, CITY MANAGER MEGAN DAVIS, DEPUTY CITY MANAGER EMILY HOGAN, ASSISTANT CITY MANAGER FOR COMMUNICATIONS AND SPECIAL PROJECTS SUMMARY: On December 8, 2020 City Council held its annual work planning retreat to identify those issues and projects they wish to complete as a part of their 2021 work plan. On January 12t" City Council will finalize the 2021 work plan, which will reflect priorities on issues that require City Council policy direction or guidance. The work plan includes issues that City Council plans to address throughout the course of the year, the approximate meeting time Council will devote to each issue, and a rough schedule (by quarter) when Council will consider each issue. In addition, the City Council work plan helps staff prioritize internal work plans and schedule the work that is needed to bring to City Council for engagement. The second work planning session will be facilitated by Jonathan Bartsch, Principal at CDR Associates. A detailed agenda for the facilitated session is attached. The draft version of the work plan is attached, and includes all the items City Council agreed to include during the initial work planning discussion. At this meeting City Council will prioritize the items on the work plan, determine the timing for consideration of the items and how much time must be dedicated to each item. Based on input from City Council and City staff, the draft includes a recommendation for the timing of each item, as well as the priority level. Once completed, staff will use the approved Council work plan to develop the advanced agenda for this year. Prior to the second work planning retreat staff reviewed each of the items proposed by Council and determined how much staff time would be necessary to complete the project/issue. Staff considered the project/issue in relation to ongoing operations, other CIP projects and plans, as well as in relation to each of the proposed work plan items that relate to their work. An estimate of City Council -required engagement was determined, as well as any involvement of City Boards and Commissions. In addition, there are several items that depending on scope/scale will require resources not included in the 2021 budget. If City Council moves forward with these efforts as priorities, staff will bring back any necessary budget amendments for staff or resource supports necessary for completion. CITY COUNCIL COMMUNICATION 2