City Council Agenda and Packet 2021 01 12 SP

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SUBJECT: CITY COUNCIL ANNUAL WORK PLAN DATE: JANUARY 12, 2021 PAGE 2 OF 3 Attached is a clean copy of the proposed 2021 work plan, incorporating all these changes and additions. The version considered on December 8t", 2020 is also included. The goal of the second City Council work planning session is to agree on which quarter during 2021 City Council will consider each item, the type of meeting and how many meetings will be required for City Council engagement, and the priority level for each item. This information is important to ensure City Council has adequate time to accomplish their goals for the year, and it also helps staff plan and schedule the work necessary to prepare each item for City Council consideration. The priority level is important as the year goes on, because if high priority items take more time than planned, lower or medium priority projects may be shifted to complete the high priority projects. If staff does not have time to complete all high and medium priority projects, the low priority projects may be delayed and/or not completed until the following year. During the second work planning session, City Council may discuss the following: • Staff has provided a more detailed description of each item, including the steps toward completion. Proposed priority level, timing and type of engagement with Council are also included. • Does City Council agree with the proposed priority level for each item? • Does City Council agree with the proposed timing for Council consideration? • Does City Council agree with the proposed type of Council engagement/staff communication proposed? • Are there questions or discussion about level of investment in those priorities that are not currently budgeted for? Following the second City Council Work Plan session, staff will update the final document to reflect Council input, remove the staff impact column, create a category for High, Medium, and Lower priority, and remove the color coding for all items except for the top/High priorities. In addition, the final work plan will include an icon highlighting the alignment of each item with the Strategic Plan and the 2021 Priority Initiatives. The items will be populated into the 2021 Advanced Agenda, and the work plan will be posted on the City Council webpage. FISCAL IMPACT: The City Council Work Plan outlines the issues and items that the Council plans to address throughout the year. The Work Plan includes specific items that are included in the budget, and other items that are anticipated to have a fiscal impact, and which will require Council consideration and approval. Items that will likely drive a fiscal impact beyond what's currently included in the budget are denoted with an asterisk (*) on the attached draft work plan. Should a work plan item drive additional financial needs, staff will bring forward a budget amendment request for Council consideration. CITY COUNCIL COMMUNICATION 3