Historical Commission Minutes 2009 03 18

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Historical Commission Minutes February 18, 2009 Page 2 of 5 5. Memory DelForge: letters, photos, receipts, and other items relating to her grandparents, William Clark and Nora Metz Clark 6. Rita Ferrera: school items including a 1973 Centaurus High School yearbook and Louisville Middle School yearbooks B. Bulk Mailing -The Commission approved the expenditures for renewing the annual nonprofit postal permit for $180 and an additional amount for the Post Office to hold in account to cover upcoming mailings. C. World War II DVD Inventory -The Commission approved purchasing 25 DVDs at a cost of up to $200. D. Printing Bids -Bids obtained by Dustin Sagrillo from Morrell Printing and Centennial Printing were compared. The Commission decided to continue to use Morrell for the printing of The Louisville Historian based on these bids, and Morrell is to begin to handle the mailing labels with barcodes starting with the Spring 2009 issue of the Historian. The Commission approved of the spending of up to $2,250 to Morrell for the remaining three issues of 2009. The Commission would like "or current resident" to be added to the address labels. E. The Commission approved up to $2,000 for the purchase of video equipment for the Oral History Project. VIII. Spring Historical Program -May 13, 2009 at the Louisville Center for the Arts, 7:00 PM. The guest speaker will be Alisa Zahller, the associate curator at the Colorado Historical Society who was the curator of the exhibit Italians of Denver. She is also the author of the book Italy in Colorado: Family Histories from Denver and Beyond_ The program will be discussed further at the April meeting. IX. Volunteer Appreciation Luncheon -The Commission decided to schedule a catered brunch or lunch for May 16, 2009 at the Recreation Center for Historical Museum volunteers and other invited guests. The Commission voted to approve up to $1, 000 for costs. X. Discussion of 2009 Commission Work Plan, Direction and Organization At the last meeting, Commission members expressed an interest in setting priorities for Commission projects due to the limited time available by Commission members to spend on projects for the coming year. A list of existing and potential projects was included with the March meeting agenda. Mission statements for the Historical Museum and the Historical Commission were distributed at the meeting because of their relevance to setting priorities. The observation was made that there will likely be less time available to devote to fundraising activities due to the changing makeup of the Commission. Meredyth Muth suggested that the Commission members try to evaluate which projects would be of the greatest benefit to the Museum. Bridget Bacon noted that the Commission Bylaws, the Photo Policy, and the Collections Policy are in need of review and possible revision by the Commission, though they did not appear on the list of potential projects.