Resolution 2021-36 - Laserfiche WebLink

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around and below the mail ballot drop-off box, approximately a 4.5-foot by 4.5-foot square, are referred to as the "Premises." b. Installation and Maintenance. The Clerk will install a mail ballot drop-off box similar to one pictured in Exhibit B at the location on the Property identified in Exhibit A. The Clerk is authorized to install a mail ballot drop-off box at the Property on or by December 31, 2021. This may also include installing a cement pad to affix the mail ballot drop-off box if necessary to secure it. The Clerk is responsible for the cost of installing the mail ballot drop- off box. During all times that the mail ballot drop-off box is installed on the Premises, the Clerk shall maintain the Premises in good repair at the Clerk's expense. During all times that the mail ballot drop-off box is installed on the Premises, the City shall ensure that the Premises are adequately lit. c. Duration of Use. The mail ballot drop-off box is permanently installed on the Premises. However, the mail ballot drop-off box will only be open to receive mail ballots from the time ballots are mailed by the Clerk until Election Day during a general election, a primary election, a coordinated election and any special election. During the period in which mail ballots may be dropped off, the mail ballot drop-off box will be available to voters 24 hours a day. d. Access to Premises. The Clerk, as well as the Clerk's agents and contractors, shall have the right of ingress and egress in, to, through, over, and across the Property for purposes of installing, replacing, repairing and maintaining the Premises and for collecting ballots from the mail ballot drop-off box during an election. e. Schedule for Access. The Parties may establish a schedule before each election setting forth the dates and times that the Clerk's staff will access the mail ballot drop-off box to collect ballots. 2. Use of the City's Video Security Surveillance Recording System. The City has permanently installed a video security surveillance recording system on the Property that includes a camera and a recording system that is in active use and that records the Premises. Recording of a mail ballot drop-off box when it is being used to receive ballots during an election is required by Colorado law and regulation. The City will permit the Clerk to have access to the video security surveillance recording system as well as the video data from the time ballots are mailed by the Clerk until Election Day during a general election, primary election, a coordinated election, or any special election for the sole purpose of compliance with Colorado election law and regulations. The Clerk will be responsible for obtaining and retaining the video data during this period. The City will ensure that the video security surveillance recording system shall remain in place and be maintained in good repair. 3. Use of the City's Internet Network. The City shall permit the Clerk to utilize the City's internet network by providing an IP address for the sole purpose of accessing recorded surveillance footage and storing it on a Boulder County -maintained server. The City will also provide an Internet Network contact for the Clerk's technical support representatives to work with. If for any reason the City is unable to access on its system any surveillance footage 2