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Cultural Council <br />Event Lead — LCA <br />Page 3 of 4 <br />❑ Set up a table for taking admissions. <br />❑ If not using lobby ticket window, use a folding table from storage and cover with a stretchy <br />LCC tablecloth, put up at least two chairs. <br />❑ Put up the ticket price notice (in Lucite holder). <br />❑ Put out email sign-up sheet with pen. <br />❑ Put out handouts for future events or any other LCC materials. <br />❑ Optional: put out event poster. <br />❑ Set up cash box. <br />❑ Start Event Form. <br />❑ Hang SCFD Banner (currently AWOL and therefore impossible to do) <br />Welcoming Performers <br />C <br />C <br />Let them in as they arrive and greet them. <br />Make them as comfortable as they can be in our "Green Room", which is the storage room once <br />emptied of chairs and stage platforms. <br />❑ Make sure there are chairs and bottled water for them for them in the Green Room. <br />E Optional: put some snacks from the table in their room. <br />Ask them what they need and try to provide it, within reason. <br />Ask performer to complete W-9 if not done so already. <br />If needed, get more information for your intro. <br />Welcoming Guests <br />C Ensure front door is open at "Doors Open" time. Be willing to let <br />and there is a line or weather is bad. <br />Take admission money as per posted ticket prices. <br />❑ Best for one person to process admission money while a <br />and how they heard about event on the Event Form. <br />Checks are made out to "Louisville Cultural Council." <br />people in early <br />second person <br />if you are ready <br />tallies attendees <br />Introducing event <br />Introduce yourself as a part of Louisville Cultural Council. <br />▪ Thank City of Louisville, the Scientific and Cultural Facilities District and our community for <br />supporting arts and cultural events such as this one in Louisville. <br />❑ Mention a few near -term upcoming events (topic/title, date, time). <br />❑ Introduce the performer/group. Essentially you want the audience to feel glad they came and <br />lucky to be in the presence of such a talented grou <br />Accounting for event <br />❑ Complete check for performer payment as per contract. <br />❑ Pay and thank performer, place W-9 in cash box (if not already with Treasurer) <br />❑ Balance cash box — use Event Form to determine "Gate" (amount of ticket sales). <br />❑ Leave $200 cash in cash box -- as close to 100 ones, 12 fives, and 4 tens as possible <br />❑ Count out remaining cash and checks. <br />❑ Record on event form. <br />