Building Code Board of Appeals Agenda and Packet 2009 06 18

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Section 2. Special Meetings. Special meetings may be called by the Chairperson, or by the Secretary at the request of two (2) regular members of the Board. Full and timely notice of special meetings specifying the items to be considered shall be given to the public and delivered to each member of the Board or to the members residence at least 24 hours prior to the time set for the special meeting. Notice need not be provided to member of the Board if the special meeting is announced at any meeting of the Board at which a quorum is present or if notice is waived. Section 3. Adjourned Meetings. Any meeting of the Board may be continued or adjourned from day to day or for more than one day and reconvened at a time a place determined by a majority of the regular members there present and in session, but no adjournment shall be for a period longer than until the next regular meeting thereafter. Section 4. Quorum. Three members shall constitute a quorum for the transaction of business at all Board meetings, but in the absence of a quorum a lesser number may adjourn any meeting to a later time of date, provided that an announcement of the time an place of the later meeting is made to interested parties present al the regular meeting, and in the absence of all members the staff may adjourn any meeting for not longer than two weeks. The same members who hear a case shall also decide the case. Section 5. Open Meetings. All meetings and hearings of the Board, except execute sessions held in compliance with the ordinances of the City, shall be open to the public. Section 6. Voting. Every decision of the Board on any case shall be by motion. All motions require a second. Voting may be by voice, by show of hands, by roll call or othe4r means as the Chairperson deems appropriate. A record of the vote, and the means of voting shall be kept as part of the record. When a quorum is in attendance, a majority vote of the members present to approve or deny a motion shall constitute the Board's action on the subject of the motion except that the concurring vote of three (30 members shall be necessary to render a decision on an appeal. In the case of a tie vote, the motion is lost and the Chairperson may reopen the discussion to solicit a second motion. Section 7. Order of Business. The order of business for all meetings shall be the order as it appears in the agenda except that the Chairperson may under special circumstances rearrange the order of business unless otherwise directed by a majority of the members present. The Secretary shall provide for the preparation of a printed agenda for all meetings of the Board. Section 8. Records. The Board shall keep a record of its proceedings, either stenographically or by sound recording. At hearings, the secretary shall record the vote of each member of every case, or if a member is absent or fails to vote shall record such fact. The record of the proceedings, including all materials received in evidence for each case shall be kept on file with the Secretary to the Board as part of the records of the Board.