City Council Study Session Summary 2022 03 15

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City Council Study Session Summary March 15, 2022 Page 2 of 3 the consultants who provided a report to the team; staff will be making changes to our process based on the report. o You can expect changes to how often we communicate and to the recovery and rebuild websites as well as changes to some of the language we use. o We are working with the state homebuilders association to connect us with the national home builders association to help us put together a flow chart for the rebuild process. We want to help people understand what is time sensitive, in what order steps need to happen, and what to expect. • The Planning Recovery Manager and City Manager Durbin are meeting weekly with neighborhood liaisons. Questions from them generally fall into these categories: clean up/debris removal; building codes & permit process; permit fee structure; property taxes; covenants; and shared facilities such as fencing. • We have some recommendations to no use leaf blowers around the ash. We are looking at how we can amend our operations there. • Staff is working on putting together information on what is needed for property surveys. • We are getting questions about building permit fees, with people asking us to do what Superior has done. Superior amended their fees so they just cover the direct cost of the building code implementation. However, our fee structure is already designed that way. We are ramping up staffing to keep permitting moving quickly and monitoring revenues and expenditures. Our permits only cover cost of administration and staff will propose an adjustment of the fees if it looks like we will see more revenue that we need to cover costs. • IT says we are in a high risk hacker environment right now in the world and they ask everyone to be cognizant of what you click on in emails and on the web. Councilmember Most asked how many of the homes that are not fully destroyed qualify for FEMA removal and reimbursement. City Manager Durbin stated we don't have an exact number at this time. Councilmember Brown asked what help the City can give neighborhoods on rebuild issues such as architectural review. City Manager Durbin stated our consultant can help them with some questions. There is already a model in town where an owners association has contracted with an architectural firm to do reviews for them. Councilmember Leh stated that at the hearing on Friday the judge will be looking at specific factors before deciding if an injunction is appropriate or not. Councilmember Brown stated he is getting questions about open space maintenance changes that might be considered to mitigate fire risk. City Manager Durbin stated he will bring back an update on this. We will have interim plans for this year and then will have a longer term plan once the Facilitate Learning Assessment is complete later this year.