Recreation Advisory Board Agenda and Packet 2023 02 27

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For the benchmark analysis, the following data was provided by the City: Data Description Quantity Number of Parks 37 Overall acreage/square footage 355.83 AC / 15,549,955 SF Number of Residents living in Louisville (US Census 2020) 21,226 Maintenance budgeted amount of expenses (2022) $2,837,320 Revenue $1,311,680 Maintenance Staff (Filled and Vacant Positions) 23.5 Number of playgrounds 16 Deferred Maintenance Not provided Number of Basketball Courts 7 Number of athletic fields 14 Table 3. Summary of Benchmarking Data Grounds Staffing and Level of Service A detailed labor -needs analysis was not within the scope of this project and would require a consolidated staff assignment matrix and work order analysis that is currently not available. However, we made a high-level comparison of current staffing to industry benchmarks to gain a general sense of Parks staffing levels. Benchmarking is useful for making relative comparisons but should not be considered definitive for developing staffing levels. Data provided by Parks showed that there were 23.5 FTE (22.31 Parks and 1.19 cemetery) staff members that are currently identified as having primary responsibility for grounds maintenance. Although the function of the dedicated grounds maintenance personnel varied, and included some unique responsibilities, these individuals were responsible for carrying out the grounds functions. In addition, Parks staff are supported by contractors. Contracts currently do not mandate the number of employees or the amount of time a contractor is required to perform the tasks associated with grounds maintenance. Table 4 represents a comparison of Parks staffing levels (not including contractors) against APPA's service level model for grounds staffing. LLOW=' High-Level Moderate Level Moderately Level 2 Level 3 Low -Level Level 4 Total Recommended Grounds FTEs: 62 1 401 291 141 7 Square Feet per Grounds FTE: 250,914 387,899 538,656 1 1,078,899 1 2,095,486 Acres per Grounds FTE: 5.761 8.901 12.371 24.77 1 48.11 Table 4. APPA's service level model for grounds staffing The advantage of looking at staffing through the lens of the APPA staffing model is that service level is considered, and staffing levels are linked to service level desired and/or provided. A comparison of the APPA grounds staffing benchmarks indicates that with current in-house staffing, it would be feasible for Parks to consistently deliver grounds maintenance services between APPA level 4 (Moderately Low-level) and level 3 (Moderate level) across its roughly 356-acre portfolio. With additional data to evaluate the outsourcing influence on the staffing levels, the level of service could be City of Louisville Parks Department January 16, 2023 Summary of Findings Page 17