Recreation Advisory Board Agenda and Packet 2023 02 27

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$84,000. If $84,000 is used as an estimate for the cost of a new Parks employee (FTE), based on the average annual contract amount of $342,000, Parks could hire four additional employees for approximately the same cost. Parks would need to determine if those four new employees could accomplish everything done under the existing contracts. The Inter -Government Agreements (IGAs) that govern the maintenance of the Open Space assets under varying ownerships were not provided and, by nature of being under the authority of Open Space, were excluded from the scope of this report. However, the tasks that Parks performs at these locations (flower bed maintenance, snow removal, pest management, etc.) impact the overall staff and resource needs of Parks. Tracking the tasks specifically required through these IGAs will allow Parks to capture some of the labor and data that currently is unrecorded. Software The City's Public Works department has adopted the Lucity city management software platform as a means of gaining departmental operational efficiencies. The department uses it to prepare on -going maintenance schedules, track asset lifecycles, record work performed, track performance measures, and create reports. The Parks irrigation team currently utilizes GIS-based software to maintain an inventory of irrigation system data throughout the City. Independent of the rest of Parks, the irrigation team members have catalogued the irrigation system at every site they maintain, including capturing lifecycle information, preventative maintenance schedules, and labor requirements. Benchmarking Analysis Benchmarking can be an effective tool to identify costly or inefficient practices within the organization. The consultant team utilized the following industry benchmark reports to provide Parks with industry standards on maintenance costs and staffing levels: Association of Higher Education Facilities Officers (APPA) Operational Guidelines for Educational Facilities, Maintenance (2nd edition), and Custodial (third edition) National Recreation and Park Association (NRPA) Agency Performance Review, Park Facilities, Programming, Responsibilities and Staff, 2022 City of Louisville Parks Department January 16, 2023 Summary of Findings Page 16