Resolution 2023-17 - Laserfiche WebLink

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DocuSign Envelope ID: F97554E0-E2BC-4D6B-9851-2FC0172606EE 3. Use of the Mail Ballot Drop -Off Box. License. The Clerk grants a limited license to the District to use the mail ballot drop-off box during the Term for the Purpose. b. Keys to the Mail Ballot Drop -Off Box. The Clerk will provide the District with all keys to the mail ballot drop-off box by March 14, 2023. Only the representatives of the District will have the key(s) to the mail ballot drop-off box. The District is responsible for securely maintaining the mail ballot drop-off box during the Term, retrieving mail ballots during the Term, and for ensuring the boxes closure on Election Day. Access to Mail Ballot Drop -Off Box. The City grants access to the District to access the Property in order to collect ballots from the mail ballot drop-off box during the Term. 4. Use of the Video Security Surveillance Recording System. a. Video Security Surveillance Recording_ System. The City and the Clerk will enable the video security surveillance recording system from April 10, 2023 to May 3, 2023. The Clerk will export the video surveillance footage ("Footage-) to a storage device purchased by the District and provided to the Clerk ("Storage"). The District will comply with all applicable laws and regulations governing video surveillance of mail ballot drop-off boxes. If the City or the Clerk become aware of a problem with the video security surveillance during the Term, the City or the Clerk will notify the District, and the City, the Clerk and the District will cooperate in good faith to correct the problem. b. Retention of Video Data. After the Clerk exports the Footage to Storage, the District will be responsible for retaining the Footage. The City and the Clerk have no obligation to retain Footage after export to Storage. 5. District Conducting the Election. The District is conducting the Election and is responsible for complying with all election -related laws and regulations. 6. Si na Te. The District will temporarily cover the Boulder County decal on the mail ballot drop-off box to identify the box as controlled by the District during the Term. 7. Damage to Property. The District will pay the Clerk for repair and/or replacement of the mail ballot drop-off box if damaged by anyone other than the Clerk during the Term. The District will pay the City for repair and/or replacement of the video security surveillance recording system if damaged by anyone other than the City during the Term. Notwithstanding any provision to the contrary, nothing in this Agreement will be construed in any way to be a waiver by any Party to the protection that is granted under the Colorado Governmental Immunity Act, C.R.S. 24-10- 101, et. seq. 2