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X. QUASI-JUDICIAL ACTIONS <br />A. PROCESS: <br />1. Quasi-judicial decisions are a determination of the rights, duties or <br />obligations of a specific individual or entity. Board members making <br />quasi-judicial decisions must do so based on the facts developed at a <br />public hearing and through the application of presently existing legal <br />standards of policy considerations of the facts. <br />2. Legally reversible decisions are almost always based on a lack of <br />due process or procedural irregularities <br />B. DUE PROCESS: A quasi-judicial public hearing must include property <br />public notice, a meaningful opportunity for interested parties to be heard, <br />and basic fairness in procedure. <br />C. PREPARATION: Board members will review the meeting packet prepared <br />by staff, understand the scope of the hearing, and be familiar with the <br />relevant decision criteria in a case. Board members must act as impartial <br />decision makers <br />D. EX PARTE CONVERSATIONS: Board members will not speak with one <br />side or the other before or outside of the hearing process. This includes via <br />email. Board members will disclose any unavoidable "ex parte" <br />conversations and participate only if they are sure they can still make an <br />unbiased decision. <br />E. CONDUCTING THE HEARING: Follow uniform/consistent steps for all <br />hearings. <br />• Introduce Item <br />• Call for Disclosures <br />• Open Public Hearing <br />• Staff Report <br />• Applicant Presentation <br />• Public Comment <br />• Questions by Board members <br />• Close Public Hearing <br />• Deliberations <br />• Action <br />Once a hearing is closed the Board will not re -open it to hear only certain <br />individuals, if a hearing is re -opened anyone who has not already spoken <br />Louisville Board & Commission Rules of Procedure page 10 <br />Adopted November 6, 2023 <br />