City Council Minutes 2009 06 16 - Laserfiche WebLink

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City Council Meeting Minutes June 16, 2009 Page 5 of 8 DISCUSSION/DIRECTION - PROPOSED CHARTER AMENDMENTS Mayor Sisk requested a Staff presentation. City Manager Fleming reviewed three charter amendments proposed by Staff for the November ballot. Each amendment would help in the day-to-day activities of the City and clarify the existin~l Charter language. In order to meet the deadlines of the election calendar and place this on the November ballot, an ordinance must be brought before Council for first reading on July 7, and second reading on July 21. The proposed amendments are as follows: 1. Scaling back of the restrictions in Section 12-4 regarding lease purchases. The elimination or change in this section would allow for lease of office equipment and other materials. It may also help with certain solar/green options on City projects. 2. The addition of language to Section 4-2 (c), which requires Special Meeting notices be hand-delivered to City Council members. Staff recommended the addition to the existing Charter language: "The meeting notice required in Subsection (a) and (b) shall be served personally or sent by electronic mail to the member's e-mail address, or left at the member's usual place of residence. 3. Clarification of Section 4-3 regarding Study Sessions. The requirements are imposed upon a "public body," with "public body" defined as boards, commissions, task forces and committees, with the express inclusion of City Council. An amendment to the language will clarify this point and include a City Council requirement to meet the Study Session guidelines. COUNCIL COMMENT Councilor Muckle asked if a lease/purchase agreement requires a non- emergency ordinance. City Attorney Light confirmed Title 1 of the state statutes requires a non-emergency ordinance. He suggested the Charter reflect the requirement and any changes to the statute. Councilor Muckle requested Council confirmation on the receipt of notice. Councilor Yarnell questioned such confirmation and the consequences for non- compliance. Councilor Dalton agreed and felt the current notice is appropriate. Mayor Sisk and Councilor Sackett voiced their support for change of notice and the lease/purchase amendment. Councilor Muckle requested the state requirement for lease approval through a non-emergency ordinance be incorporated into the charter amendment.