City Council Minutes 2009 06 23 SP

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City Council Special Meeting Minutes June 23, 2009 Page 2 of 7 Review of Expenditure Estimates for 2009 and Projection through 2015 - Expenditure Targets for Long-Term Financial Model: Finance Director Watson summarized the projected expenditures percentage of increases/decreases from 2009 - 2015 for salaries and wages; employee benefits, supplies and purchased services. The estimates were averaged between 2010 and 2015. He noted the deterioration of the Conservation Trust Fund balance. Impacts to the General Fund Balance were discussed. Council Discussion: Mayor Sisk noted the City must live within the budget. Department Directors were asked to address overtime within their departments. Parks & Recreation Director Stevens noted most overtime is through special events, snow storms and the seasonal management of the athletic fields. He asked Council whether clearing trails and open space should be a priority. He is reviewing exempt employees who are not eligible for overtime. Chief Goodman stated the Police Department's overtime is generally for special events, unanticipated events, and the holidays. Overtime will be monitored through shift changes, or sch,eduling light shifts. Public Works Director Phare stated overtime for Public Works is for special events, snow removal and an on-call basis. He noted overtime was scheduled on a Sunday for sewer maintenance along McCaslin, when the traffic was light. Council Discussion: Council Dalton asked if Parks salaries are taken out of the Conservation Trust Fund. City Manager Fleming confirmed they are. Councilor Dalton suggested clearing of trails should not be a priority. Councilor Muckle noted if the Conservation Trust Fund is depleted there will not be any money to purchase open space property. Councilor Dalton stated eventually there will not be any open space properties to purchase, but there will always be the cost of maintenance of the existing properties. Mayor Sisk stated the last balllot issue on open space included a maintenance clause. City Manager Fleminn suggested changing the name of the fund to include maintenance. Councilor Muckle appreciated Staff's conservative revenue projections. Public Comments: John Leary, 1116 LaFarge Avenue, Louisville, CO noted there are two terms; revenue projections and revenue assumptions. He felt it would be valuable information for the voters to understand the difference. He asked what part of the budget reflects the regional trend and suggested an explanation for the revenue trends and the possible interventions.