City Council Study Session Summary 2009 11 10

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City Council Study Session Summary November 10, 2009 Page 2 of 3 In contrast, the current practice is that the Library Board of Trustees serves in an advisory capacity. The current LMC is also inconsistent with the City Charter, which provides for a home rule mayor council- manager form of government with the City Council serving as the governing body, and the City Manager serving as the chief administrative official of the City. To address this issue City Manager Fleming met with the Board of Trustees and reviewed proposed changes to the LMC. Since then, the Board has met a number of times and drafted a proposal for changes to the LMC and the Board's bylaws. City Manager Fleming still has a few concerns with the changes proposed by the Board including the title "Board of Trustees the terms of members, the phrase "as provided by Library Policy" and provisions concerning budget review. The term "Trustee" is used for library districts with independent taxing authority, not municipal libraries. The ambiguity in the Code has created some subtle conflicts in the past. To avoid similar issues in the future, City Manager Fleming proposed a few revisions to the language proposed by the Library Board. He stated he intends to meet with the Board next week so he can hear their perspective directly and share his on these issues Council and staff emphasized the hard work and role the Board played in passing the Bond measure to fund the new library and in the recent recruitment and selection process for the new Library Director. Regarding the term "Trustee" Mayor Pro Tem Marsella indicated she saw no problem with continuing to use that term. Council member Sackett stated that it could create problems because it does not accurately reflect the advisory role of Library Board members. Council and staff also discussed Library Board member terms. Council felt that five year terms were acceptable, although terms could be staggered to maintain institutional memory and smooth transitions. Mayor Sisk noted that the Library Board will have to meet the current open meeting requirements. If they have a meeting after the library closes at 8:00 p.m. it would violate this policy. The BOT needs to have the library doors open to ensure entry to the public. Councilors commented that the Town of Superior appointment of Lisa Skumatz to the Library BOT be pursuant to the IGA, and not a permanent change to the Bylaws. The language to incorporate this caveat should be provided to Sam Light for review. City Manager Fleming noted that staff is also working on a set of provisions that are applicable to all Boards and Commissions and he hopes to share that with the Library Board too. Public Comments None City Manager Items and Future Agenda Items