Finance Committee Agenda and Packet 2009 10 19

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City of Louisville Request for Proposals Banking Services responsibility of the proposing bank to object and to pursue any legal actions pursuant to Colorado law. A proposing bank shall notify the City within 24 hours of notification by City of request for disclosure of the proposing bank’s objections to disclosure and the proposing bank’s intent to pursue lawful protection under Colorado law. Any proprietary or otherwise sensitive information contained in or with any response is subject to potential disclosure. Submitting it waives any recourse in respect to disclosure and indemnifies the City for any charges directly related to the City’s disclosure. Preparing a Proposal This RFP contains the instructions governing the proposals to be submitted and a description of the mandatory requirements. To be eligible for consideration, a proposing bank must meet the intent of all mandatory requirements. Compliance with all requirements will be determined by the City’s Evaluation Committee. Responses that do not meet the full intent of all requirements listed in this RFP may be subject to point reductions during the evaluation process or may be deemed non-responsive. Proposing banks shall promptly notify the City of any ambiguity, inconsistency, or error, which they may discover upon examination of this RFP. Any interpretation, correction, or change to this RFP will be made bywritten addendum by the City Finance Director. Interpretations, corrections, or changes to this RFP made in any other manner will not be binding and proposing banks shall not rely upon such interpretations, corrections, or changes. Points may be subtracted for non-compliance with specified format requests. The City may also choose to not evaluate, may deem non-responsive, and/or may disqualify from further consideration any proposals that do not follow this RFP format, are difficult to understand, are difficult to read, or are missing any requested information. All materials related to a response must be submitted to the City and not just referenced. Any references in an answer to another location in the RFP materials shall have specific page numbers and sections stated in the reference. Each element will be scored independently of one another and the scoring will be based solely on the information provided in the response to the specific element. Submitting a Proposal By submitting a proposal, each proposing bank represents that: The proposal is based upon an understanding of the specifications and requirements described in this RFP. The costs for developing and delivering responses to this RFP and any subsequent presentations of the proposal as requested by the City are entirely the responsibility of the proposing bank. The City is not liable for any expense incurred by the proposing bank in the preparation and presentation of their proposal. All materials submitted in response to this RFP become the property of the City and are to be appended to any formal documentation, which would further define or expand any contractual relationship between the City and the proposing bank resulting from this RFP process. The individual signing the proposal is authorized to legally bind the business. Late Submissions Regardless of cause, late submissions will not be accepted and will automatically be disqualified from further consideration. It shall be the proposing bank’s sole risk to assure delivery at the designated office by the 7 of 24