Library Board of Trustees Agenda and Packet 2010 01 21

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A. Notice and the agenda for each meeting shall be both posted and published on the City's website. For the purposes of these Bylaws, "posting" or "posted" means placing in areas accessible by the public: at the Louisville City Hall, the Louisville Public Library, the Louisville Recreation Center, and one additional location. B. The Board shall not engage in substantive discussions relating to, or take action on, any subject at a non-emergency meeting when that subject was not listed in the agenda for that meeting and is not substantially related to any subject listed in the agenda. However, the Board may engage in substantive discussions and take action on a matter of public business not on the agenda, upon a finding by the presiding officer that such discussions or action will promote the general welfare and it would be injurious to await action on the matter until the next Board meeting. C. All meetings of the Board shall occur in public buildings and public facilities accessible to all members of the public. Section 8. Agenda. Materials. and Communications File. A. The agenda for any meeting of the Board shall contain an itemized list of all subjects on which substantive discussions are reasonably expected or which may be the subject of formal action. B. To the extent possible, a preliminary agenda for all Board meetings shall be provided to each member at least seven days in advance of such meeting. To the extent possible, the agenda and all documents and materials requiring action by the Board at any meeting shall be provided to each member seventy-two hours in advance of regular meetings, forty-eight hours in advance of special meetings, and twenty-four hours in advance of emergency meetings. C. To the extent possible, the Board shall make available to the public, at least on the City of Louisville website, at the Louisville Public Library, and at the Board meeting, agenda- related materials for the Board. D. The Board shall maintain a communications file with all agendas and related materials as a public record. ARTICLE V: Amendments to Bylaws Section 1. Amendment to Bylaws. The Bylaws of the Board may be amended only upon the affIrmative vote of at least four Board members. ARTICLE VI: Open Government and Public Records Section 1. Open Government. Each member of the Board shall participate in at least one City-sponsored open government-related seminar, workshop or other program at least once every two years. Such program shall conform to the requirements of Section 4-16(a) of the Louisville Home Rule Charter. 4