Historical Commission Agenda and Packet 2010 02 17

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Historical Commission Minutes January 20, 2010 Page 4 of 4 from the Library Foundation to cover the Library's share of any honoraria or other expenses, and Bacon requested the Historical Commission to approve up to $300 to cover the Museum's share of such expenses relating to the three programs. She stated that the full amount may not be needed. The Commission approved this expenditure of $300. Related to this discussion, Diane Marino suggested that one of these three programs could take the place of the historical program that has typically been presented in May and publicized to Society members. Bacon stated that one of the planned programs is a presentation on the history of Rocky Flats. Commission members indicated that this would be a good program to schedule to take the place of the May program. 4. Oral History Program: Dustin Sagrillo explained that the Oral History Program in 2009 produced over 20 hours of tapes. The next step is to create DVDs from the tapes so that each interviewee can receive a complimentary DVD. Additional DVD copies will be needed for transcription, archival storage, and other purposes. Sag rill 0 introduced Cameron Weise, a professional photographer/videographer who is also a Louisville resident. Weise talked about his work making films for the City of Louisville and about his film and editing expertise. He is interested in being part of the Oral History Program and can convert the interview tapes to DVD at a cost of $40 each with an additional $5 for each additional DVD. He recommended that a graphics package ($150) and two external hard drives ($340) also be purchased. He would provide DVD discs, cases, and sleeves at cost. Bacon additionally requested funding to pay for binders of information for the interviewers. Sag rill 0 requested that the Commission approve of Weise to perform his work as detailed in his estimate as part of its approval of $1 ,500 for expenses relating to the Oral History Program. He noted that as the program continues, more funding will be needed. The Commission approved the expenditure of $1,500 for the Oral History Program. F. The Commission approved $240 for the purchase of additional book inventory from Mariann Lastoka. She is providing 20 additional copies of The Harney Lastoka Cookbook, at a cost of $12 each. The Commission sells the books for $18 each. XII. Chairperson's Report A. The City Manager's Office is seeking commonality among the bylaws of all of the City's boards and is putting together a template for the boards to use. The current bylaws of the Commission, last revised in 2004, were distributed with the meeting packet. Meredyth Muth has offered to draft bylaws for the Commission using the new template. These will be presented for the Commission's review at an upcoming meeting. B. The annual City Council study session with the members of the Historical Commission will take place on June 8, 2010 at 7 p.m. XIII. Discussion of 2010 Officers: Diane Marino requested that the Commission elect a different member as Secretary. The election of officers will be held at the next meeting. XIV. Commission Comments: Bridget Bacon was asked when the Commission will be moving its meeting location from City Hall to the first floor meeting room of the Library. She stated that the Library meeting room is reserved on the third Wednesdays for the next several months, but that it will be available for Commission meetings beginning in June. XV. Discussion Items for next meeting: Commission goals for 2010. XVI. The meeting was adjourned at 8:32 p.m.