City Council Minutes 2010 02 16 - Laserfiche WebLink

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City Council Meeting Minutes February 16, 2010 Page 8 of 15 Mayor Pro Tem Marsella voioed her concerns with the agreement. She supported City Manager Fleming's two amendments to the agreement. She was concerned on meeting the standards of the PGA rules and regulations and the capital improvements to the golf course. She disagreed this proposal is a policy change. She stressed this is not a wastewater project or an open space project, it is a loan. She supported a Golf Course Advisory Board. Parks & Recreation Director Stevens explained the fixed capital improvements will be maintained by the City., such as the Club House and the sprinkling system. Any rolling capital improvements, such as equipment replacement paid for by WGP will be their property. Vl/ith respect to PGA rules and regulations, the contract calls for one PGA Class A Professional, which relates to the Club House operation and the focus on customer service and inventory of merchandise provided in the Pro Shop. The other area is the National and State Association of Golf Course Superintendents. The Golf Superintendent is responsible for the grounds. The City has a good relationship with Golf Course. Mr. Jensen confirmed WGP's commitment to work on issues at the golf course. He noted WGP invested several hundred thousand dollars for equipment. He noted through the outreach program at CSU a lot of improvements have been made to the greens. He noted although he is not a grounds superintendent he could certainly speak to the improvements to the greens. Councilor Yarnell stated she was not prepared to make a decision on the agreement and felt it was a shift in policy. She felt she was being rushed and favored a RFQ and RFP process. Councilor Sackett voiced his appreciation for the open house held on February 12. He stated the vast majority of the people who attended the meeting were concerned over the statistic of 6% of the nation's golf courses going under. He stressed the golf course affects the entire community and the value of the homes. He stated the Coal Creek Golf course can not go out of business. MOTION: Councilor Sackett moved to approve the proposed contract with Western Golf Properties. This contract provides for termination in 180 days if it is not working to the City's satisfaction. During this period the City Council will, by resolution, form a Golf Course Advisory Board (GCAB) and layout their roles and responsibilities. These roles and responsibilities shall include, but not be limited to providing advice and recommendations to City Council and City Staff on issues associated with the management of the golf course; monitoring the performance of the management company and making recommendations concerning the operation of the golf course to the management company. The GCAB will regularly report thE~ir recommendations to the City Staff and City Council. In addition, the GCAB shall identify, analyze and present options for managing the Golf Course to the City Council; these options shall include, but not