Louisville Housing Authority Agenda and Packet 2010 03 16

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CITY OF LOUISVILLE HOUSING AUTHORITY PROCURMENT POLICY DATED: MARCH 8, 2010 VERSION: 01 This Procurement Policy complies with the Annual Contributions Contract (ACe) between Louisville Housing Authority (LHA) which is managed by the Boulder County Housing Authority and the HUD, Federal Regulations at 24 CFR 85.36, the procurement standards of the Procurement Handbook for PHAs, HUD Handbook 7460.8, Rev 2, and applicable State and Local laws. GENERAL PROVISIONS General The LHA shall: provide for a procurement system of quality and integrity; provide for the fair and equitable treatment of all persons or firms involved in purchasing by the LHA; ensure that supplies and services (including construction) are procured efficiently, effectively, and at the most favorable prices available to the LHA; promote competition in contracting; and assure that LHA purchasing actions are in full compliance with applicable Federal standards, HUD regulations, State, and local laws. Application This Procurement Policy applies to all procurement actions of the Authority, regardless of the source of funds, except as noted under "exclusions," below. However, nothing in this Policy shall prevent the LHA from complying with the terms and conditions of any grant, contract, gift or bequest that is otherwise consistent with the law. When both HUD and non-Federal grant funds are used for a project, the work to be accomplished with the funds should be separately identified prior to procurement so that appropriate requirements can be applied, if necessary. If it is not possible to separate the funds, HUD procurement regulations sh311 be applied to the total project. If funds and work can be separated and work can be completed by a new contract, then regulations applicable to the source of funding may be followed. . Definition The term ~'procurement," as used in this Policy, includes the procuring, purchasing, leasing, or renting of: (I) goods, supplies, equipment, and materials, (2) construction and maintenance; consultant services, (3) Architectural and Engineering (AlE) services, (4) Social Services, and (5) other services. Exclusions This policy does not govern administrative fees earned under the Section 8 voucher program, the award of vouchers under the Section 8 program, the execution of landlord Housing Assistance Payments contracts under that program, or non-program income, e.g., fee-for-service revenue under 24 CFR Part 990. These excluded areas are subject to applicable State and local requirements. 7