Open Space Advisory Board Agenda and Packet 2023 12 13

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Open Space Advisory Board Minutes November 8, 2023 Page 2 of 5 David asked for a staff update about the South Boulder Rd. property at Heritage St. that OSAB wrote a memo about in August. Ember didn't have an update to provide. Susan went to the CU Water Quality Educational Event at the Dutch Creek Open Space and said it was really well run, informative, and professional. 7. Board Updates • Board/Council Communication and Refinement to Process —City Council has been trying to address some of the concerns it has heard about how they communicate with City Boards and Commissions. OSAB and other board members were recently emailed a communication from Council called "A Resolution Approving Board and Commission Rules of Procedure" approved by Council on November 6t". David shared a few of his observations and concerns about the document with the board. His first observation was that he had been expecting to see more language about accessibility and how boards and commissions do and should function with people who need accommodations. David also noted that Council is recommending that chairs and vice chairs rotate every year. OSAB has previously discussed that topic and generally agreed that rotating the chair every 2-3 years seemed ideal, rather than starting over every year with a new chair. David pointed out language in the document stating that Council wants the staff liaison to create memos and control all communication between Council and the board. David wasn't sure what that meant in terms of who is supposed to actually write memos for the board. Helen was concerned that the staff liaison was being asked to write communication on behalf of the board, saying that the board should be allowed to speak for itself. Ember said that Meredyth from the City Manager's office has verbally confirmed to her that the staff liaison can communicate memos that OSAB writes itself. David said he would have liked to see some language about how memos from boards can be put into the official record during Council discussions. Sometimes OSAB has wondered whether its memos are getting discussed or documented. Michiko echoed David's concern about the lack of discussion about board and commission accessibility issues in this document, and wondered how she could advocate for a change. She said a recent influx of people on boards with accessibility concerns makes this a prime time for this discussion. David was surprised that the process of writing this document didn't involve seeking the boards' input. Susan was surprised that the request for annual meetings between the boards and Council wasn't included in this document. • Update to quasi-judicial Process for OSAB & PPLAB—David reported that the City has decided that OSAB will no longer be included in quasi-judicial reviews. He doesn't know how this will impact the property development reviews that OSAB is asked to do. Helen said that she thought this was probably a good thing, as the board should be advisory in nature. She hoped that this decision would allow board members to do some of things they were told they could no longer do, like talking to the public, going to public open houses, etc. • Sales Tax Update —Helen reported that the Open Space and Parks Sales Tax Update ballot measure (2C) passed with 69% support, which is the highest margin that it has ever received. Susan complemented the campaign group on what a great job they did on public outreach. Helen mentioned that Council recently passed a budget without knowing whether the tax would pass, so the budget will immediately need to be amended. She added that the language of the tax will require a new approach to the division of funding and accounting between the Parks and Open Space budgets and that she and the campaign group will be meeting with staff and Council about implementing it. The City Manager has agreed to an open