Laserfiche WebLink
Exhibit A — Scope of Services <br />The following narrative describes a list of services required to complete a Comprehensive Plan that <br />articulates the community's vision for the future. While the following scope is organized in a linear manner, <br />many of the tasks may proceed in a parallel or concurrent fashion. <br />Phase 1 Project Initiation: Laying the Foundation for Louisville's Comprehensive Plan <br />Project management is critical to keep the project on schedule and budget, effectively communicate <br />progress and to ensure the highest levels of success. This includes the following sub -tasks. <br />Task 1.1 SKO & Consultant Team Site Visit <br />We will begin with a Strategic Kick Off (SKO) workshop with the consultant team and key City staff to review <br />and refine the scope of work and schedule, roles and responsibilities, define critical success factors, discuss <br />community engagement goals, data needs requests, and other factors of project success. It will lay the <br />foundation for an inclusive process and identify clear communications and community engagement <br />opportunities. Following the SKO we will conduct a consultant team and city staff walking tour to see <br />successes of the previous plan efforts, areas of opportunities and areas <br />of concern. <br />Task 1.2 Project Management Plans, Biweekly Meetings and Reporting <br />Every phase will involve project management from Design Workshop's Principal -in -Charge and the Project <br />Manager. A Project Management Plan (PMP) is an essential tool for successful project planning will serve <br />as the team roadmap and will chart roles and responsibilities, schedule of milestones and deliverables, and <br />tools to ensure team members stay on track. To facilitate efficient communication, we are anticipating time <br />for biweekly virtual progress meetings to provide project tracking updates. We will also include progress <br />updates with our monthly invoicing. <br />Task 1.3 Community Engagement Plan and Ongoing Stakeholder Management <br />We will prepare a Plan and Schedule for effective public engagement, referred to as Community and <br />Stakeholder Engagement Plan, based on your knowledge of your community as well as our knowledge and <br />experience in conducting successful engagement processes. We will work with you to identify the best <br />methods to engage with the community such as polling questions, planning exercises, group discussions, <br />pop-up meetings and web -based technology to allow a variety of ways for people to voice opinions, and to <br />participate in the creation of the plan. As part of this, we will work with staff to categorize the groups and <br />individuals that will be identified as key stakeholders that should be engaged in the process. Discussion of <br />these stakeholders will begin with the Strategic Kickoff, which will identify the optimum role for these groups <br />within the project. We anticipate city staff may support some engagement efforts, our team will provide all <br />materials needed to coordinate effective and meaningful engagement. Project staff will monitor stakeholder <br />engagement and strategic touchpoints throughout the process to track engagement and metrics. Updates <br />and review of the tracking system, and engagement with targeted stakeholder groups will be assessed at <br />key milestones (3x) during the project to ensure adaptability and efficacy of stakeholder engagement. <br />10 <br />