City Council Agenda and Packet 2024 02 13 - SP

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LL City0f Louisville COLORADO • SINCE 1878 MEMORANDUM TO: City Council FROM: City Manager Jeff Durbin DATE: February 13, 2024 SUBJECT: Open Space Advisory Board and Parks and Public Landscape Advisory Board Joint Meeting with City Council Introduction In 2023 City Council evaluated the roles and procedures of the various appointed Boards and Commissions. Council implemented a series of changes including things like changing the names of some bodies to clarify their advisory role and adopting Board and Commission Rules and Procedures. In order to establish alignment in Council goals, Council also established an expectation that Council would approve and/or define work plans for each of the advisory bodies during an annual meeting between City Council and each body. The February 13, 2024 joint meeting with the Open Space Advisory Board and the Parks and Public Landscape Board is the first such meeting. Included in your meeting packet are draft work plans and related materials for your review and consideration. Additionally, staff is providing some additional information for your consideration via this communication. Since this is the first joint meeting between City Council and Boards and Commissions, it is worthy to highlight some common themes that Council may see arise during these visits: Advisory boards may sometimes understand their roles to include providing feedback to staff on various items. While advisory boards were established to serve an advisory role to City Council, there may be occasion for them to be very effective in providing expert feedback and recommendation to staff on various staff projects and/or initiatives. However, as Council is aware, Board and Commission communication to staff can often be interpreted as, or even be intended as "direction." Staff direction should be coming from supervisors, while organizational direction should originate from City Council. • Some advisory boards include capital projects within their proposed work plans. Capital projects should be considered by Council during the budget development process. Advisory boards are free to make budget recommendations/suggestions to Council. These recommendations should be forwarded, via their liaisons, to the City Manager and Finance Director during the second quarter (early in the budget process). LouisvilleCO.gov 749 Main Street 303.666.6565 Louisville, CO 80027