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COUNCIL COMMUNICATION <br />TO: MAYOR AND CITY COUNCIL <br />FROM: WILLIAM A. SIMMONS <br />CITY MANAGER <br />DATE: February 10, 2004 <br />SUBJECT: Discussion /Direction — City policy regarding payments for cleanup <br />expenses resulting from sewer backups <br />ORIGINATING DEPARTMENT: City Manager's Office <br />SUMMARY: <br />Recently the City has received two requests from residents who have experienced sewer <br />backups into their basements due to a blocked main line. In 1997, the City established a policy <br />authorizing payment of up to $1,000 to residents who have experienced this problem. The <br />property owner contracts directly with the cleaning company and submits receipts to the City <br />Manager's Office. Upon confirmation of the back -up, a reimbursement check is issued by the <br />City. A copy of that policy is attached for your reference. <br />Since the policy has not been reviewed for more than five years, staff has surveyed other <br />communities to find out their policies for reimbursement are. A summary of that information is <br />attached, together with a survey completed by Broomfield in September, 2003. <br />City Council may want to consider increasing the limit for the reimbursement.. Any change <br />would have to be made by resolution at a regular City Council meeting. Staff would <br />recommend not leaving this as an open -ended reimbursement at this time. If Council wishes to <br />pursue that, staff would recommend including a budget item from the Utility Enterprise Fund in <br />2005. <br />RECOMMENDATION: <br />Discussion /direction <br />FE SUBJECT <br />Discussion /Direction — City policy <br />regarding payments for cleanup <br />expenses resulting from sewer backups <br />AGENDA ITEM <br />!1 <br />