City Council Minutes 2010 08 17 - Laserfiche WebLink

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City Council Meeting Minutes August 17, 2010 Page 6 of 7 DISCUSSION /DIRECTION /ACTION APPROVAL OF ADDITIONAL STREET RESURFACING SEGMENT OF SOUTH BOULDER ROAD FROM SH 42 TO LAFAYETTE CITY LIMITS Mayor Sisk requested a Staff presentation. City Manager Fleming explained completing the work at this time enables the City to take advantage of the competitive environment, avoid mobilizing again at a later date and highly likely to be more cost effective than waiting to do the work later. Public Works Director Phare explained the City Staff is requesting authorization to add an additional $256,640.38 to this years' repaving project. The work would consist of street resurfacing construction for the segment of South Boulder Road between SH42 and Lafayette's east City limits. Construction documents were prepared and proposals requested from contractors already under contract with the City. The concrete replacement work would include median landscaping. If approved the concrete work could begin in a week or two and the paving project could begin in three to four weeks, with a completion date by the end of September. In order to fund this project, funds are available in the Capital Project Fund and in the South Boulder Road /Highway 42 Project Fund however some projects may have to be scaled back in the next five years unless the City's revenues increase. COUNCIL COMMENTS Councilors inquired about the completion date for the Highway 42 Project. Public Works Director Phare explained the project is scheduled to be completed the first part of October. He noted due to utility issues, the project is two weeks behind. Councilors expressed concern over a single bid for this project and inquired what analysis was done. Public Works Director Phare explained Staff analyzed the pricing of reconstruction work, the Highway 42 pricing, historic pricing and pricing for similar work. He felt overall, it is a good value in Tight of the fact there will not be any remobilizing. He noted the project would not have been budgeted until 2012. MOTION: Mayor Pro Tem Marsella moved to authorize Staff to issue change orders for resurfacing a segment of South Boulder Road from SH 42 to the Lafayette City Limits to Northstar Concrete in the amount of $49,192.38 and to Asphalt Specialties Company Inc. in the amount of $207,448. Councilor Dalton seconded the motion. Roll call vote was taken. The motion carried by a vote of 6 -0. Absent: Councilor Yarnell. EXECUTIVE SESSION CITY MANAGER ANNUAL EVALUATION (Louisville Code of Ethics, Section 5 -2(c) CRS 24 -6- 402(4) (a) Authorized topics) REGULAIR BUSINESS ITEMS SUSPENDED