Louisville Housing Authority Agenda and Packet 2010 10 26

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Status of Boulder County staff and resource response to Four Mile .Fire BCDHHS has been staffing the victim assistance center at the North Broadway Campus since the day after the fire bringing in a number of resources. Frank stated that we secured some additional funds from the State Department of Human Services and Department of Local Affairs to provide short term housing assistance in the form motel vouchers and short and medium term rental assistant to those displaced by the fire. This is for renters that have no insurance provisions to provide_ housing. We have directly worked with 50 different households. Per Chuck we have had a total of 500 contacts. Some were not eligible for the help due to having home owners insurance. Frank states we have been involved overall in the emergency response from the county, by providing housing, food, and medical assistance. This was the worst fire in Boulder County's history and the worst fire in the State of Colorado by financial impact. Walt wanted to comment on the fire and people are having a hard time comprehending the magnitude of the fire. This is a risk for those living in the mountains and other areas in the front range. Finance Report August financial statements For August we are exceeding budget in revenue by 3% or $9,000 except for Lilac due to occupancy issues at the beginning of the year and don't anticipate, that this year Tenant charges are over budgeted amount by $2,600. Administrative expenses are over budget primarily related to the legal cost of the transfer of land to Habitat for Humanity. Utilities expenses are less than budget by $9,000. Maintenance contracts are under budget by $8,000, and Maintenance materials are down by 12 For August some of the routine expenses included trimming shrubs at Hillside Square Regal II. In the coming months there are projected improvements' for Regal Square and there will be more costs related to this Lincoln Street is over on rental income by $970.00. Administrative expenses are over budget by $1,100. Which are related to bank fees, marketing and telephone expenses. Utilities expenses are over by 5 Maintenance contracts are over budget by 17% or $3,000 and are related to HVAc repairs. Nothing for August non routine expensed for Lydia Morgan. East Street is exceeding budget by 3% or $3,600. We are at 96% occupancy for the year.. Other income is over by $9,600 primarily related to tenant charges that resulted from work order charges. Administrative budget expenses are over by 7% or $1,200 in bank and management fees. Management fees are because rental income is exceeding budget. Steve questioned tenant charges and odds of recovering. Lisa stated they are likely written off and sent to collection and collected down the road. Utility expenses are 15% or $1,600 under budget: Maintenance and contracts are over by $1,400, and maintenance materials are over by $900. Non- routine expenses of $20,000 are offset by some insurance recovery proceeds related to fire in unit. Bonnie wanted to bring up the source materials. Lisa stated that the policy is, to bid and post in paper locally in Louisville. Contractor in the area are made priority. If it is a Boulder County registered company they "get more points." Walt wanted to know if anyone followed up on the costs on the non- routine expense report last month of $1,950 used to replace the back flow. Lisa and Chuck states it was for additional system repairs, dig up lines, add more heads, shut -down some heads.