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2023 Year End CIP Update - Info Current as of April 10, 2024
<br />Annum of initial
<br />Cumulative Project
<br />Account
<br />Project Manager (POC
<br />City Department
<br />Fund
<br />Pro ect Description
<br />Bud et 2023
<br />2023 Expenditures
<br />2023 % Spent YTD
<br />Current Notes on Project
<br />budget approval
<br />Progress
<br />We have implemented all users on Zoom phone. We will now begin our final phase of
<br />the project which will include decommission of Mitel. During this phase we will
<br />301173-650058
<br />Paulina B
<br />T
<br />CAPITAL PROJECTS FUND
<br />City Telephone Syst Upgr
<br />$ 125,000
<br />$ 47,046
<br />38%
<br />2023
<br />51%- 75% Complete
<br />implement and E-fax solution, ensure all emergency services that were tied to Mitel are
<br />-Wide
<br />removed (elevator lines, emergency call out buttons etc.). This project should complete
<br />by June of 2024. We will also review our room equipment to improve audio and visuals
<br />for hybrid meetings.
<br />301173-650099
<br />Andy/Paulina
<br />IT
<br />CAPITAL PROJECTS FUND
<br />Storage, Server, Backup Refres
<br />$ 135,000
<br />$ 132,211
<br />98%
<br />2023
<br />76%- 100% Complete
<br />We have procured the servers and are in the middle of implementing the new servers
<br />at City Hall. We should complete this effort in the next 60-90 days
<br />We have moved forward with Rule4 that will help us create a cyber security incident
<br />301173-650103
<br />Paulina B
<br />IT
<br />CAPITAL PROJECTS FUND
<br />City -Wide Security Additions
<br />$ 27,580
<br />$ -
<br />0%
<br />2021
<br />51%- 75% Complete
<br />response plan and we will also run two table top exercises. One will be with just IT to
<br />ensure our processes are complete and the next is city wide including all departments.
<br />Golf maintenance to golf pro shop is now complete we will begin to close the ring from
<br />301173-660258
<br />Paulina B
<br />IT
<br />CAPITAL PROJECTS FUND
<br />Middle Mile Fiber
<br />$ 75,000
<br />$ 34,779
<br />46%
<br />2019
<br />76%- 100% Complete
<br />City Services to Waste Water. We ran into weather issues which will hold us up until the
<br />ground thaws.
<br />301191-620134
<br />Kevin F
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />City Hall Elevator Modernization
<br />$ 135,000
<br />$
<br />0%
<br />2022
<br />In Design
<br />Pushed to 2023. Vendor chosen - to be completed in 2023 early 2024 depending on
<br />-
<br />lead times for materials.
<br />301191-620137
<br />Kevin F
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />Planning Dept Improvements
<br />$ -
<br />$ 7,299
<br />#DIV/0!
<br />2023
<br />Complete
<br />Completed in 2023.
<br />301191-620144
<br />Kevin F
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />City Services Roof Repair
<br />$ 35,000
<br />$ -
<br />0%
<br />2023
<br />Not Started
<br />Carry forward to 2024.
<br />301191-620151
<br />Kevin F
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />2023 White House Improvements
<br />$ 75,000
<br />$ 77,760
<br />104%
<br />2023
<br />Close-out
<br />Currently in progress. Will be complete by Q4 2023.
<br />301191-640001
<br />Kevin F
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />Machinery & Equipment
<br />$ 30,000
<br />$ 3,143
<br />10%
<br />2023
<br />Complete
<br />Found a lesser expensive option and project is completed.
<br />301191-650110
<br />Kevin F
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />City Hall Mass Notification Sy
<br />$ 36,500
<br />$ 30,177
<br />83%
<br />2021
<br />Close-out
<br />Project complete.
<br />301211-620116
<br />Jeff/Kevin
<br />POLICE
<br />CAPITAL PROJECTS FUND
<br />Police Dept Basement Restroom
<br />$ 249,537
<br />$ 112,279
<br />45%
<br />2019
<br />Delayed
<br />Corrective work needed on AC -ventilation unit that was installed in Q4 2023.
<br />Certificate of Occupancy still pending as of Q1 2024
<br />301211-640114
<br />Rafael G
<br />POLICE
<br />CAPITAL PROJECTS FUND
<br />FM Radio Stations
<br />$ -
<br />$ 150
<br />#DIV/0!
<br />2021
<br />Close-out
<br />Radio station to be discontinued in Q1 2024 and equipment will be liquidated.
<br />301211-640145
<br />Rafael G
<br />POLICE
<br />CAPITAL PROJECTS FUND
<br />Taser Replacements
<br />$ 64,160
<br />$ 34,344
<br />54%
<br />2021
<br />76%- 100% Complete
<br />Axon contract approved by Council, waiting on delivery of new devices which should
<br />arrive by Q2 2024.
<br />301211-640153
<br />Rafael G
<br />POLICE
<br />CAPITAL PROJECTS FUND
<br />Flock Cameras
<br />$ 52,355
<br />$ 52,354
<br />100%
<br />2022
<br />Close-out
<br />Contract with Flock paid through Sept. 2024.
<br />Work on basement still in progress, item is part of Emergency Operations Center in
<br />301211-650106
<br />Rafael G
<br />POLICE
<br />CAPITAL PROJECTS FUND
<br />Bi-Directional 700-800 Amplifier
<br />$ 187,000
<br />$ -
<br />0%
<br />2021
<br />Delayed
<br />Police Courts Building. Waiting for Certificate of Occupancy- pending completion of
<br />HVAC install.
<br />for
<br />Work in progress, part of Emergency Operations Center in Police Courts Building. AC/
<br />301211-650107
<br />Rafael G
<br />POLICE
<br />CAPITAL PROJECTS FUND
<br />Communication Equip EOC
<br />$ 29,500
<br />$ -
<br />0%
<br />2021
<br />Delayed
<br />Ventilation work in progress. Q4 2024 for Certificate of Occupancy.
<br />301211-650113
<br />Rafael G
<br />POLICE
<br />CAPITAL PROJECTS FUND
<br />In Video System
<br />$ 99,940
<br />$ 99,940
<br />100%
<br />2021
<br />Close-out
<br />Q4 2023- equipment purchased. Additional units will require expansion of contracted
<br />-Car
<br />numbers. Will seek future funding in 2025/2026
<br />301216-620111
<br />Kevin F
<br />POLICE
<br />CAPITAL PROJECTS FUND
<br />Court Security Project
<br />$ 22,700
<br />$ 22,662
<br />100%
<br />2022
<br />Close-out
<br />Completed in 2023.
<br />301219-620120
<br />Rafael/Kevin
<br />POLICE
<br />CAPITAL PROJECTS FUND
<br />Police Dept Electrical Work
<br />$ 20,083
<br />$ -
<br />0%
<br />2019
<br />76%- 100% Complete
<br />Work in progress, part of basement finish in Police and Courts Building.
<br />301219-620131
<br />Rafael/Kevin
<br />POLICE
<br />CAPITAL PROJECTS FUND
<br />Police Carport with Solar
<br />$ 262,430
<br />$
<br />0%
<br />2021
<br />Cancelled
<br />In Design - MEP quotes received. On Hold to incorporate with Decarbonization Plan.
<br />No update Q4 2024 still on hold.
<br />301311-660202
<br />Geoff N
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />Railroad Quiet Zones
<br />$ 10,000
<br />$ 2,950
<br />30%
<br />2023
<br />Complete
<br />This project is complete. Waiting for final invoice from FHU - Complete
<br />301312-630141
<br />Geoff N
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />ADA Parking Improvements
<br />$ 120,000
<br />$ 87,663
<br />73%
<br />2023
<br />Close-out
<br />Project complete. Close project.
<br />/ URD
<br />This account was going to be used for Polk/Dahlia traffic calming, but a previously
<br />301312-630142
<br />Mary H
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />Traffic Mitigation
<br />$ -
<br />$ 8,135
<br />#DIV/0!
<br />2023
<br />Cancelled
<br />requested budget amendment may not have been communicated adequately ($100k).
<br />Other accounts have since been identified. This should be removed.
<br />301312-640001
<br />Ben F
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />Machinery & Equipment
<br />$ 62,250
<br />$ 29,530
<br />47%
<br />2023
<br />Close-out
<br />Equipment received. Canceled remaining purchases.
<br />301312-660012
<br />Geoff N
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />Pavement Booster Program
<br />$ 4,536,000
<br />$ 3,457,125
<br />76%
<br />2022
<br />Close-out
<br />Project complete. Closeout paperwork and final payment remain.
<br />301312-660022
<br />Geoff N
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />Concrete Replacement
<br />$ 102,000
<br />$ 162,212
<br />159%
<br />Annual
<br />Complete
<br />Work is complete, waiting on contractor so we can release retainage. Closeout
<br />paperwork
<br />301312-660222
<br />Mary H
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />SH42 Corridor Improvements
<br />$ 5,274,780
<br />$ 394,172
<br />7%
<br />2023
<br />In Design
<br />Multi -Year contract with KH.
<br />301312-660278
<br />Geoff N
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />SBR Pedestrian Improvements
<br />$ 479,593
<br />$ 688,069
<br />143%
<br />2021
<br />Close-out
<br />Construction complete. Working on closeout.
<br />301312-660280
<br />Cameron F
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />Street Lighting Safety Upgrade
<br />$ 89,710
<br />$ 57,421
<br />64%
<br />2021
<br />26%- 50% Complete
<br />Approved designs 1-2, waiting on design 3. Construction soon on design 1.
<br />301312-660281
<br />Geoff N
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />Signal Cabinet Upgrades
<br />$ 85,000
<br />$ 79,152
<br />93%
<br />Annual
<br />Complete
<br />88th/Health Park completed. Waiting on invoice.
<br />301312-660294
<br />Mary H
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />Pavement Crackseal
<br />$ 200,000
<br />$ 189,707
<br />95%
<br />2023
<br />Complete
<br />Completed in 2023.
<br />301313-630140
<br />Cameron F
<br />PUBLIC WORKS
<br />CAPITAL PROJECTS FUND
<br />Downtown Tree Grate Conduit Re
<br />$ 420,800
<br />$
<br />0%
<br />2023
<br />26%- 50% Complete
<br />Downtown vision plan consultant selection. (partially funded by LRC) Should 2024
<br />/ URD
<br />-
<br />budget be reduced by Downtown Vision Plan contract? ($152,000)
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