Open Space Advisory Board Agenda and Packet 2024 06 12

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Open Space Advisory Board Minutes May 8, 2024 Page 4 of 13 8. Updates from Parks, Recreation, and Open Space Department Memorial Program. Adam: • Due to reaching our maximum preferred number of memorial benches, trees were to be planted in the proper places. Plaques require upkeep. Those add to staff's workload. With existing memorial benches, will continue to do maintenance and upkeep. Idea is to create and transition into financial donations for specific places. No policy was set up for this type of program. Will be working with the Finance Director to create a policy and program called "In Memory of.". • Susan: Have the donations been given to Open space already? • Adam: Believed so and not sure about the specifics; however, was aware that some for the Parks had been received. • Susan referenced the existing PROST plan. • Click on the link in the agenda to access the existing plan as we will be thinking about how the new plan is going to be formed and create an outlook. 9. Open Space Encroachment — Update with the City council discussion Adam: • Golf Course encroachment and Parks and Open Space should be included. The goal is to educate the City Council members about existing encroachment policies and receive feedback regarding how the city enforces the policy. Will present past and current encroachment and rehabilitation after using the current policies. The meeting will be rescheduled when he gets the detailed updates. • Question from? What type of encroachment normally happens? • Answer: Landscaping improvement along the property lines like rock beds, flowers, lawns, failure to maintain the landscaping. • Ember: Relating to the Open space, people dump grass clippings, tree branches, and other things. These must be cleaned up before mowing to work with the wildfire mitigation plan. If you see this, report it due to the code enforcement officer. Working with the builders and construction work regarding property lines have been addressed through the ranger system via code enforcement to educate them. • David: 1Oft rule: how to resolve this? • Adam: contact the code enforcement officer to clarify and resolve. • Ember: Gate to gate, social trails can be included in the document about the encroachment policy. • Adam: The approach is different from Gate to Gate, needs to start with awareness and education and cannot allow people or businesses to do things on public property. The city needs to figure out where and develop strategies. • Jessamine: The education outreach can be proactive, for example mailing letters with a reminder about holiday decorations and a spring reminder about dumping and mowing. City of Louisville Parks Division 749 Main Street Louisville CO 80027 303.335.4774 (phone) www.LouisvilleCO.gov